Airline Pilot Flight Instructor Onboarding Checklist

Airline Pilot Flight Instructor Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Airline Pilot Flight Instructor starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Aviation onboarding experience or just need an onboarding checklist for your new Airline Pilot Flight Instructor, you’re in the right place. We’ve put together a sample Airline Pilot Flight Instructor onboarding checklist below and have created onboarding templates & resources to help.

Airline Pilot Flight Instructor Onboarding Checklist

1. Background check and security clearance: This task involves conducting a thorough background check on the new airline pilot flight instructor to ensure they meet all the necessary security requirements. This task is typically performed by the company’s human resources department or a designated security team.

2. Employment contract and paperwork: The new pilot instructor needs to review and sign their employment contract, which outlines their rights, responsibilities, and compensation. Additionally, they may need to complete various paperwork, such as tax forms and insurance enrollment. The human resources department usually handles this task.

3. Orientation and company policies: The new pilot instructor should attend an orientation session to familiarize themselves with the company’s culture, values, and policies. This session may cover topics such as safety protocols, dress code, and code of conduct. The company’s training department or a designated orientation team typically conducts this task.

4. Introduction to company facilities and resources: The new pilot instructor should be given a tour of the company’s facilities, including the flight operations center, training rooms, and crew lounges. They should also be introduced to various resources available to them, such as flight simulators, training materials, and scheduling systems. This task is usually performed by a designated staff member from the operations or training department.

5. Familiarization with aircraft fleet: The new pilot instructor should receive a comprehensive briefing on the company’s aircraft fleet, including their specifications, systems, and operational procedures. This task is typically conducted by the company’s chief pilot or a designated training captain.

6. Training on company-specific procedures: The new pilot instructor should undergo training on the company’s specific operating procedures, including pre-flight checks, emergency protocols, and communication protocols. This training is usually conducted by the company’s training department or experienced flight instructors.

7. Introduction to company software and technology: The new pilot instructor should receive training on the company’s software systems and technology platforms used for flight planning, scheduling, and communication. This training may be provided by the company’s IT department or a designated software trainer.

8. Mentorship program: The new pilot instructor should be assigned a mentor, an experienced pilot instructor who can provide guidance, support, and answer any questions they may have during their initial period with the company. The mentor is typically a senior pilot instructor or a designated training captain.

9. Review of company manuals and documentation: The new pilot instructor should be provided with company manuals, such as the operations manual, flight instructor manual, and safety manual. They should review these documents thoroughly to ensure they understand the company’s policies, procedures, and regulatory requirements. The company’s training department or chief pilot usually oversees this task.

10. Initial flight evaluations: The new pilot instructor should undergo initial flight evaluations to assess their flying skills, knowledge, and instructional abilities. These evaluations are typically conducted by the company’s chief pilot or designated training captains.

11. Introduction to company culture and values: The new pilot instructor should be introduced to the company’s culture and values, which may include teamwork, safety, and customer service. This introduction can be done through presentations, videos, or discussions led by the company’s management or human resources department.

12. Safety and emergency procedures training: The new pilot instructor should receive comprehensive training on safety and emergency procedures, including evacuation drills, fire safety, and first aid. This training is typically conducted by the company’s safety department or designated safety trainers.

13. Introduction to company policies and regulations: The new pilot instructor should be briefed on the company’s policies and regulations, including those related to alcohol and drug use, fatigue management, and crew resource management. This briefing is usually conducted by the company’s human resources department or a designated compliance officer.

14. Introduction to company support services: The new pilot instructor should be introduced to various support services available within the company, such as crew scheduling, maintenance, and customer service. This introduction can be done through presentations or meetings with representatives from each department.

15. Ongoing professional development: The new pilot instructor should be informed about the company’s commitment to ongoing professional development and provided with information on available training programs, conferences, and workshops. This task is typically performed by the company’s training department or a designated training coordinator.

16. Introduction to union or employee association: If applicable, the new pilot instructor should be introduced to the union or employee association representing the company’s pilots. They should be provided with information on their rights, benefits, and how to engage with the union or association. This task is usually performed by a union representative or designated employee association member.

17. Introduction to company leadership: The new pilot instructor should have the opportunity to meet and interact with the company’s leadership team, including the CEO, chief pilot, and other key executives. This introduction can be done through formal meetings or informal gatherings.

18. Introduction to company social events and activities: The new pilot instructor should be informed about any social events or activities organized by the company, such as team-building exercises, holiday parties, or charity initiatives. This information can be provided by the company’s human resources department or a designated social committee.

19. Review of company benefits and perks: The new pilot instructor should receive information on the company’s benefits package, including health insurance, retirement plans, and travel privileges. They should also be informed about any additional perks or discounts available to them. The human resources department typically handles this task.

20. Feedback and performance evaluation: The new pilot instructor should be informed about the company’s feedback and performance evaluation processes. They should understand how their performance will be assessed, who will provide feedback, and how often evaluations will occur. This information is typically provided by the company’s human resources department or a designated performance management team

Setting Up Your Employee Onboarding Process

From reading through the items in the example Airline Pilot Flight Instructor checklist above, you’ll now have an idea of how you can apply best practices to getting your new Airline Pilot Flight Instructor up to speed and working well in your Aviation team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.