Assistant Controller Onboarding Checklist

Assistant Controller Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Assistant Controller starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Accounting onboarding experience or just need an onboarding checklist for your new Assistant Controller, you’re in the right place. We’ve put together a sample Assistant Controller onboarding checklist below and have created onboarding templates & resources to help.

Assistant Controller Onboarding Checklist

1. Introduction to the company: The assistant controller should be provided with a comprehensive introduction to the company, including its history, mission, values, organizational structure, and key stakeholders. This task is typically performed by the HR department or a designated onboarding specialist.

2. Familiarization with accounting systems and software: The assistant controller should receive training on the accounting systems and software used by the company. This includes understanding how to navigate the general ledger, accounts payable/receivable, financial reporting, and other relevant modules. The task is usually performed by the IT department or a designated trainer.

3. Review of company policies and procedures: The assistant controller should be given a thorough review of the company’s accounting policies and procedures, including those related to financial reporting, internal controls, expense management, and compliance with relevant regulations. This task is typically performed by the finance or accounting department, with support from the legal and compliance teams.

4. Introduction to the finance team: The assistant controller should be introduced to the finance team members, including their roles and responsibilities. This helps establish relationships and fosters collaboration within the department. The task is usually performed by the finance manager or supervisor.

5. Understanding the chart of accounts: The assistant controller should receive a detailed explanation of the company’s chart of accounts, including the different account categories, sub-accounts, and their respective codes. This task is typically performed by the senior accountant or controller.

6. Review of financial statements: The assistant controller should be provided with examples of the company’s financial statements, such as the balance sheet, income statement, and cash flow statement. This helps familiarize them with the format and content of the financial reports. The task is usually performed by the controller or finance manager.

7. Training on budgeting and forecasting: The assistant controller should receive training on the company’s budgeting and forecasting processes, including how to prepare, analyze, and report on financial forecasts. This task is typically performed by the finance manager or a designated trainer.

8. Introduction to external auditors: The assistant controller should be introduced to the external auditors who work with the company. This includes understanding their role, the audit process, and how to provide necessary documentation and support during audits. The task is typically performed by the controller or finance manager.

9. Familiarization with internal control procedures: The assistant controller should receive training on the company’s internal control procedures, including segregation of duties, authorization processes, and risk assessment. This helps ensure compliance and mitigate financial risks. The task is typically performed by the internal audit or finance department.

10. Review of company’s financial policies: The assistant controller should review the company’s financial policies, such as expense reimbursement, travel policies, and credit card usage guidelines. This ensures adherence to company standards and promotes transparency in financial transactions. The task is typically performed by the finance or accounting department.

11. Introduction to key stakeholders: The assistant controller should be introduced to key stakeholders outside the finance department, such as department heads, executives, and board members. This helps establish relationships and facilitates effective communication across the organization. The task is typically performed by the finance manager or controller.

12. Training on tax compliance: The assistant controller should receive training on tax compliance requirements, including understanding tax laws, filing deadlines, and documentation needed for tax returns. This task is typically performed by the tax department or a designated trainer.

13. Familiarization with financial software and tools: The assistant controller should be trained on the financial software and tools used by the company, such as ERP systems, data analytics tools, and financial modeling software. This helps enhance efficiency and accuracy in financial analysis and reporting. The task is usually performed by the IT department or a designated trainer.

14. Introduction to company culture and values: The assistant controller should be provided with an overview of the company’s culture and values, including its approach to teamwork, innovation, and customer service. This helps align their behavior and decision-making with the company’s overall vision. The task is typically performed by the HR department or a designated onboarding specialist.

15. Setting performance expectations: The assistant controller should have a clear understanding of their performance expectations, including key performance indicators, targets, and evaluation criteria. This helps them focus on their responsibilities and contribute to the company’s financial goals. The task is typically performed by the finance manager or controller

Setting Up Your Employee Onboarding Process

From reading through the items in the example Assistant Controller checklist above, you’ll now have an idea of how you can apply best practices to getting your new Assistant Controller up to speed and working well in your Accounting team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.