Choral Director Onboarding Checklist

Choral Director Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Choral Director starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Art onboarding experience or just need an onboarding checklist for your new Choral Director, you’re in the right place. We’ve put together a sample Choral Director onboarding checklist below and have created onboarding templates & resources to help.

Choral Director Onboarding Checklist

1. Introduction to the company: The choral director should be introduced to the company’s mission, values, and overall goals. This task is typically performed by the human resources department or a senior member of the artistic team.

2. Familiarization with the choral program: The choral director should be provided with detailed information about the existing choral program, including repertoire, performance schedule, and any ongoing projects. This task is usually performed by the previous choral director or a senior member of the artistic team.

3. Introduction to the administrative team: The choral director should be introduced to the administrative team responsible for managing the day-to-day operations of the choral program. This includes meeting with the executive director, finance manager, marketing manager, and other relevant staff members. The administrative team typically performs this task.

4. Meeting with the artistic team: The choral director should have a meeting with the artistic team, which may include the music director, conductor, and other artistic staff members. This meeting is essential to discuss the artistic vision, expectations, and any ongoing collaborations. The artistic team performs this task.

5. Review of the budget: The choral director should be provided with a detailed review of the choral program’s budget, including allocated funds for music, guest artists, and other expenses. This task is typically performed by the finance manager or executive director.

6. Introduction to the choral ensemble: The choral director should have an opportunity to meet and introduce themselves to the choral ensemble members. This task is usually performed by the previous choral director or a senior member of the artistic team.

7. Review of the rehearsal schedule: The choral director should be provided with a detailed rehearsal schedule, including dates, times, and locations. This task is typically performed by the administrative team or the previous choral director.

8. Familiarization with the music library: The choral director should be given access to the music library and provided with a detailed inventory of the available repertoire. This task is usually performed by the previous choral director or a senior member of the artistic team.

9. Introduction to the concert venues: The choral director should be introduced to the various concert venues where the choral ensemble performs. This includes visiting the venues, understanding the technical setup, and meeting with the venue managers. The administrative team or the previous choral director performs this task.

10. Review of the marketing and promotion strategies: The choral director should be provided with an overview of the marketing and promotion strategies used by the company to promote choral concerts and events. This task is typically performed by the marketing manager or executive director.

11. Introduction to the board of directors: The choral director should have an opportunity to meet and introduce themselves to the board of directors, who play a crucial role in the organization’s governance and decision-making. This task is typically performed by the executive director or a senior member of the administrative team.

12. Review of the company’s policies and procedures: The choral director should be provided with a comprehensive review of the company’s policies and procedures, including those related to rehearsals, performances, safety, and code of conduct. This task is typically performed by the human resources department or the executive director.

13. Introduction to the community partners: The choral director should be introduced to the community partners and organizations with whom the company collaborates or has established relationships. This task is typically performed by the executive director or a senior member of the artistic team.

14. Review of the company’s history and achievements: The choral director should be provided with a detailed review of the company’s history, past achievements, and notable performances. This task is typically performed by the executive director or a senior member of the administrative team.

15. Orientation to the company’s technology systems: The choral director should receive an orientation to the company’s technology systems, including email, project management tools, music notation software, and any other relevant software or platforms used by the organization. This task is typically performed by the IT department or a designated staff member responsible for technology support.

16. Introduction to the company’s fundraising initiatives: The choral director should be provided with an overview of the company’s fundraising initiatives, including donor cultivation, grant applications, and special events. This task is typically performed by the development or fundraising team.

17. Review of the company’s educational outreach programs: The choral director should be provided with information about the company’s educational outreach programs, including school partnerships, workshops, and community engagement initiatives. This task is typically performed by the education or outreach coordinator.

18. Introduction to the company’s volunteer program: The choral director should be introduced to the company’s volunteer program and provided with information on how to engage and work with volunteers effectively. This task is typically performed by the volunteer coordinator or a designated staff member responsible for volunteer management.

19. Review of the company’s health and safety protocols: The choral director should be provided with a comprehensive review of the company’s health and safety protocols, including emergency procedures, first aid training, and any specific guidelines related to vocal health. This task is typically performed by the human resources department or a designated staff member responsible for health and safety.

20. Orientation to the company’s evaluation and feedback processes: The choral director should receive an orientation to the company’s evaluation and feedback processes, including performance reviews, artistic assessments, and opportunities for professional development. This task is typically performed by the executive director or a designated staff member responsible for performance management

Setting Up Your Employee Onboarding Process

From reading through the items in the example Choral Director checklist above, you’ll now have an idea of how you can apply best practices to getting your new Choral Director up to speed and working well in your Art team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.