Cyclist Onboarding Checklist

Cyclist Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Cyclist starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Sports onboarding experience or just need an onboarding checklist for your new Cyclist, you’re in the right place. We’ve put together a sample Cyclist onboarding checklist below and have created onboarding templates & resources to help.

Cyclist Onboarding Checklist

1. Equipment and Gear Orientation: This task involves providing the cyclist with a comprehensive overview of the equipment and gear they will be using, including bicycles, helmets, shoes, and other accessories. The task is typically performed by the team manager or equipment manager, who will explain the features, functionalities, and proper usage of each item, ensuring the cyclist is familiar with their gear before hitting the road.

2. Team Introduction: To foster a sense of camaraderie and collaboration, it is essential to introduce the new cyclist to the rest of the team. This task is typically performed by the team manager or captain, who will organize a meeting or social gathering where the cyclist can meet their teammates, learn about their roles, and establish initial connections within the team.

3. Training Schedule and Plan: The coach or training coordinator will provide the cyclist with a detailed training schedule and plan. This includes information on daily workouts, rest days, intensity levels, and specific training objectives. The cyclist will be guided through the plan, ensuring they understand the purpose and expectations of each training session.

4. Performance Assessment: To gauge the cyclist’s current fitness level and track their progress, a performance assessment is conducted. This task is usually performed by a sports scientist or a specialized coach who will conduct tests such as VO2 max, lactate threshold, and power output measurements. The results will help tailor the training program to the cyclist’s individual needs.

5. Team Rules and Code of Conduct: The team manager or captain will explain the team’s rules and code of conduct to the new cyclist. This includes guidelines on punctuality, communication, teamwork, and adherence to ethical standards. Understanding and adhering to these rules is crucial for maintaining a harmonious and professional team environment.

6. Race Calendar and Strategy: The team manager or coach will provide the cyclist with a race calendar, outlining the upcoming competitions and events they will participate in. Additionally, they will discuss race strategies, tactics, and goals for each event. This task ensures the cyclist is aware of the team’s objectives and can align their training and preparation accordingly.

7. Nutrition and Hydration Guidance: Proper nutrition and hydration are vital for a cyclist’s performance and recovery. A nutritionist or sports dietitian will educate the cyclist on optimal dietary choices, meal planning, and hydration strategies. They will also address any specific dietary requirements or restrictions the cyclist may have.

8. Injury Prevention and Rehabilitation: To minimize the risk of injuries and ensure a swift recovery if they occur, the cyclist will receive guidance from a physiotherapist or sports medicine specialist. They will provide information on injury prevention exercises, stretching routines, and recovery techniques. Additionally, they will explain the process of seeking medical assistance and rehabilitation protocols in case of an injury.

9. Media and Sponsorship Obligations: In the professional cycling industry, media and sponsorship obligations are common. The cyclist will be introduced to the team’s media manager or public relations representative, who will explain the expectations and responsibilities regarding media interviews, photo shoots, and promotional events. They will also provide guidance on representing sponsors and maintaining positive public relations.

10. Team Communication Channels: The cyclist will be familiarized with the team’s communication channels, such as email groups, messaging apps, and project management tools. This task is typically performed by the team manager or a designated team member responsible for coordinating communication. The cyclist will be added to relevant groups and platforms, ensuring they can effectively communicate with teammates and stay updated on team-related matters.

11. Performance Analysis and Feedback: Regular performance analysis and feedback sessions are crucial for a cyclist’s growth and improvement. A performance analyst or coach will review race footage, training data, and performance metrics with the cyclist. They will provide constructive feedback, identify areas for improvement, and suggest adjustments to training plans or race strategies.

12. Team Support Staff Introduction: The cyclist will be introduced to the team’s support staff, including mechanics, soigneurs, and sports psychologists. Each member of the support staff plays a vital role in the cyclist’s success, and this task ensures the cyclist knows who to approach for specific needs or assistance.

13. Team Values and Philosophy: The team manager or coach will explain the team’s values, philosophy, and long-term goals. This task helps the cyclist understand the team’s vision, mission, and the collective mindset required for success. It also fosters a sense of belonging and alignment with the team’s overall objectives.

14. Safety and Emergency Procedures: To ensure the cyclist’s safety during training and races, they will receive a briefing on safety protocols and emergency procedures. This task is typically performed by the team manager or a designated safety officer, who will explain measures such as road safety, first aid, and communication protocols in case of emergencies.

15. Performance Enhancement Resources: The cyclist will be informed about the resources available to enhance their performance, such as sports science labs, altitude training facilities, or specialized equipment. The team manager or sports scientist will provide guidance on utilizing these resources effectively to optimize the cyclist’s training and performance.

16. Team Travel and Logistics: As professional cycling often involves extensive travel, the cyclist will receive information on team travel arrangements, accommodation, and logistics. The team manager or logistics coordinator will explain the process of booking flights, hotels, and transportation, ensuring the cyclist is well-prepared for upcoming races and events.

17. Team Building Activities: To strengthen team dynamics and foster a positive team culture, team building activities are organized. The team manager or captain will plan activities such as group outings, team dinners, or team-building exercises to encourage bonding and collaboration among team members.

18. Performance Incentives and Contracts: The cyclist will receive information on performance incentives, bonuses, and contractual obligations. This task is typically performed by the team manager or a representative from the team’s legal department. They will explain the terms of the cyclist’s contract, including performance-based bonuses, sponsorship agreements, and any other financial or legal aspects.

19. Mental Skills Training: Mental resilience and focus are crucial for a cyclist’s success. The cyclist will receive guidance from a sports psychologist or mental skills coach, who will provide strategies for managing stress, enhancing concentration, and developing mental toughness. This training aims to optimize the cyclist’s mental state during training and races.

20. Performance Data Management: The cyclist will be introduced to the team’s data management system or software used to track and analyze performance data. The team’s data analyst or sports scientist will explain how to upload training data, interpret performance metrics, and utilize the system to monitor progress and make data-driven decisions.

21. Sponsorship Activation: If the cyclist has personal sponsors, they will receive guidance on sponsorship activation. This task is typically performed by the team’s sponsorship manager or marketing coordinator, who will assist the cyclist in fulfilling contractual obligations, promoting sponsors’ products or services, and maintaining positive relationships with sponsors.

22. Anti-Doping Education: To ensure compliance with anti-doping regulations and maintain the integrity of the sport, the cyclist will undergo anti-doping education. This task is typically performed by a representative from the team’s anti-doping department or a designated anti-doping officer. The cyclist will receive information on prohibited substances, testing procedures, and the importance of clean sport.

23. Performance Recovery Strategies: Proper recovery is essential for a cyclist’s physical and mental well-being. The cyclist will receive guidance from a recovery specialist or physiotherapist on strategies such as active recovery, sleep optimization, and relaxation techniques. These strategies aim to enhance recovery between training sessions and races.

24. Team Performance Analysis: The cyclist will participate in team performance analysis sessions, where the team’s overall performance is reviewed and discussed. This task is typically performed by the team manager, coach, or performance analyst. The cyclist will contribute their insights and observations, helping identify areas for improvement and collectively strategize for future races.

25. Goal Setting: The cyclist will engage in goal-setting sessions with the team manager or coach. Together, they will define short-term and long-term goals, both individual and team-oriented. This task ensures the cyclist has a clear understanding of their objectives and can align their efforts accordingly.

26. Injury Insurance and Medical Coverage: The cyclist will receive information on injury insurance and medical coverage provided by the team or sponsors. This task is typically performed by the team’s administrative staff or a representative from the insurance provider. The cyclist will be informed about the coverage details, claims procedures, and any additional medical support available.

27. Performance Testing and Monitoring: Regular performance testing and monitoring are essential to track progress and make data-driven decisions. The cyclist will undergo periodic performance tests, such as time trials or physiological assessments, conducted by a sports scientist or performance analyst. The results will be used to evaluate training effectiveness and adjust the cyclist’s program accordingly.

28. Team Ethics and Fair Play: Upholding ethical standards and fair play is crucial in sports. The cyclist will receive guidance from the team manager or coach on ethical conduct, anti-doping regulations, and fair competition practices. This task ensures the cyclist understands the importance of integrity and sportsmanship within the team and the broader cycling community.

29. Injury Reporting and Rehabilitation Updates: In case of an injury, the cyclist will be responsible for promptly reporting it to the team’s medical staff or physiotherapist. They will also provide regular updates on their rehabilitation progress. This task ensures the team is aware of any injuries and can provide appropriate support and guidance throughout the recovery process.

30. Performance Analysis Tools and Software Training: The cyclist will receive training on performance analysis tools and software used by the team. This task is typically performed by the team’s performance analyst or data scientist, who will explain how to use the software to analyze training data, race footage, and performance metrics. The cyclist will gain proficiency in utilizing these tools to enhance their performance analysis capabilities

Setting Up Your Employee Onboarding Process

From reading through the items in the example Cyclist checklist above, you’ll now have an idea of how you can apply best practices to getting your new Cyclist up to speed and working well in your Sports team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.