Dentofacial Orthopedics Dentist Onboarding Checklist

Dentofacial Orthopedics Dentist Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Dentofacial Orthopedics Dentist starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Dentistry onboarding experience or just need an onboarding checklist for your new Dentofacial Orthopedics Dentist, you’re in the right place. We’ve put together a sample Dentofacial Orthopedics Dentist onboarding checklist below and have created onboarding templates & resources to help.

Dentofacial Orthopedics Dentist Onboarding Checklist

1. Credentialing and Licensing: This task involves obtaining the necessary credentials and licenses to practice dentofacial orthopedics. The dentist is responsible for completing the required paperwork and submitting it to the appropriate licensing boards or regulatory agencies. However, the administrative staff or office manager may assist in gathering the necessary documents and ensuring all requirements are met.

2. Familiarization with Company Policies and Procedures: It is crucial for the new dentist to familiarize themselves with the company’s policies and procedures. This includes understanding the office hours, appointment scheduling, billing and insurance protocols, infection control measures, and any other specific guidelines followed by the dental practice. The office manager or a designated staff member typically provides this information and answers any questions the dentist may have.

3. Introduction to the Team: Building relationships with the dental team is essential for a smooth transition. The new dentist should be introduced to the entire team, including dental assistants, hygienists, receptionists, and other dentists. This allows for better collaboration and understanding of each team member’s role. The office manager or a senior dentist usually facilitates these introductions.

4. Orientation to the Office and Equipment: The new dentist should receive a comprehensive orientation to the dental office and its equipment. This includes familiarizing themselves with the layout of the office, locating emergency equipment and supplies, understanding the use of dental instruments and technology, and becoming acquainted with the dental software used for patient records and treatment planning. A senior dentist or a designated staff member typically provides this training.

5. Review of Patient Records and Treatment Plans: Dentofacial orthopedics dentists often inherit existing patients from the practice. Therefore, it is crucial to review patient records and treatment plans to understand the ongoing cases and provide continuity of care. The new dentist should be given access to patient records and have the opportunity to discuss treatment plans with the treating dentist or orthodontist.

6. Shadowing and Observing Procedures: To gain familiarity with the practice’s treatment protocols and techniques, the new dentist should have the opportunity to shadow and observe various procedures. This may include observing consultations, orthodontic appliance placements, adjustments, and other orthopedic treatments. A senior dentist or orthodontist typically supervises this shadowing process.

7. Continuing Education Opportunities: Dentofacial orthopedics is a rapidly evolving field, and it is essential for the new dentist to stay updated with the latest advancements and techniques. The company should provide information about continuing education opportunities, such as conferences, seminars, and online courses, to support the dentist’s professional development. The office manager or a designated staff member can provide information on available resources.

8. Introduction to Referral Network: Dentofacial orthopedics dentists often collaborate with other dental specialists, such as oral surgeons, periodontists, and prosthodontists. The new dentist should be introduced to the practice’s referral network and establish relationships with these specialists. This allows for seamless coordination of patient care and referrals when necessary. The office manager or a senior dentist typically facilitates these introductions.

9. Review of Infection Control and Safety Protocols: In dentistry, infection control and safety protocols are of utmost importance. The new dentist should receive thorough training on the practice’s infection control measures, including proper sterilization techniques, use of personal protective equipment, and adherence to regulatory guidelines. The office manager or a designated staff member typically provides this training.

10. Introduction to Practice Management Software: Dentofacial orthopedics dentists rely on practice management software for scheduling appointments, managing patient records, and billing. The new dentist should receive training on the specific software used by the practice to ensure efficient utilization of its features. The office manager or a designated staff member typically provides this training.

11. Marketing and Patient Acquisition Strategies: Understanding the practice’s marketing and patient acquisition strategies is crucial for the new dentist’s success. This may involve learning about the practice’s website, social media presence, community outreach programs, and referral generation initiatives. The office manager or a designated marketing staff member can provide information and guidance in this area.

12. Review of Insurance and Billing Procedures: Dentofacial orthopedics dentists often deal with insurance claims and billing processes. The new dentist should receive training on the practice’s insurance and billing procedures, including how to submit claims, handle pre-authorizations, and communicate with insurance companies. The office manager or a designated staff member typically provides this training.

13. Introduction to Practice Culture and Values: Understanding the practice’s culture and values is essential for the new dentist to align themselves with the overall vision and mission of the company. This may involve learning about the practice’s core values, patient-centered approach, and commitment to excellence. The office manager or a senior dentist typically facilitates this introduction.

14. Performance Expectations and Evaluation: The new dentist should have a clear understanding of the performance expectations set by the company. This may include productivity targets, patient satisfaction goals, and adherence to professional standards. The office manager or a senior dentist typically communicates these expectations and conducts periodic evaluations to provide feedback and support professional growth.

15. Integration into Professional Networks: Dentofacial orthopedics dentists benefit from being part of professional networks and organizations. The new dentist should be encouraged to join relevant dental associations, attend local study clubs, and participate in professional forums. The office manager or a senior dentist can provide guidance on joining these networks and accessing available resources.

16. Introduction to Emergency Protocols: Dental emergencies can occur, and the new dentist should be familiar with the practice’s emergency protocols. This includes understanding how to handle common dental emergencies, locating emergency equipment and medications, and knowing whom to contact in case of an emergency. The office manager or a designated staff member typically provides this training.

17. Review of HIPAA and Patient Privacy Regulations: Dentofacial orthopedics dentists handle sensitive patient information, and it is crucial to comply with HIPAA and patient privacy regulations. The new dentist should receive training on HIPAA regulations, patient confidentiality, and the practice’s privacy policies. The office manager or a designated staff member typically provides this training.

18. Introduction to Practice Marketing Materials: The new dentist should be familiarized with the practice’s marketing materials, such as brochures, pamphlets, and online content. This allows them to effectively communicate the practice’s services and benefits to patients. The office manager or a designated marketing staff member can provide information and guidance in this area.

19. Collaboration with Dental Assistants and Hygienists: Dentofacial orthopedics dentists often work closely with dental assistants and hygienists. The new dentist should establish effective communication and collaboration with these team members to ensure smooth patient care delivery. The office manager or a senior dentist typically facilitates this collaboration and encourages teamwork.

20. Introduction to Practice’s Quality Assurance Program: The new dentist should be introduced to the practice’s quality assurance program, which ensures the delivery of high-quality care and patient satisfaction. This may involve understanding the practice’s protocols for peer review, case presentations, and continuous improvement initiatives. The office manager or a senior dentist typically provides this introduction and guidance

Setting Up Your Employee Onboarding Process

From reading through the items in the example Dentofacial Orthopedics Dentist checklist above, you’ll now have an idea of how you can apply best practices to getting your new Dentofacial Orthopedics Dentist up to speed and working well in your Dentistry team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.