Emergency Planner Onboarding Checklist

Emergency Planner Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Emergency Planner starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Emergency Services onboarding experience or just need an onboarding checklist for your new Emergency Planner, you’re in the right place. We’ve put together a sample Emergency Planner onboarding checklist below and have created onboarding templates & resources to help.

Emergency Planner Onboarding Checklist

1. Introduction to the company: The new emergency planner should be provided with a comprehensive introduction to the company, including its mission, values, organizational structure, and key personnel. This task is typically performed by the HR department or a designated onboarding specialist.

2. Familiarization with emergency plans and procedures: The emergency planner should be given access to all relevant emergency plans, procedures, and protocols. They should be provided with training materials and resources to understand the company’s emergency response strategies. This task is typically performed by the emergency planning team or a designated supervisor.

3. Review of relevant regulations and standards: The new emergency planner should be educated on the applicable regulations, standards, and guidelines governing emergency services in their industry. This includes understanding local, state, and federal laws, as well as industry-specific requirements. This task is typically performed by the emergency planning team or a designated supervisor.

4. Introduction to emergency management software and tools: The emergency planner should be trained on the specific software and tools used by the company for emergency management. This may include incident reporting systems, communication platforms, mapping software, and other relevant technologies. This task is typically performed by the IT department or a designated trainer.

5. Site visits and familiarization with facilities: The new emergency planner should be taken on site visits to familiarize themselves with the company’s facilities, including emergency response centers, command centers, and other critical areas. They should be introduced to key personnel responsible for facility management and emergency response. This task is typically performed by the emergency planning team or a designated supervisor.

6. Training on emergency response roles and responsibilities: The emergency planner should receive training on their specific roles and responsibilities during emergency situations. This includes understanding their role within the incident command system, coordination with other departments, and communication protocols. This task is typically performed by the emergency planning team or a designated supervisor.

7. Review of past incidents and lessons learned: The new emergency planner should be provided with access to past incident reports and lessons learned. They should review these documents to gain insights into the company’s previous emergency responses, identify areas for improvement, and understand the company’s approach to continuous improvement. This task is typically performed by the emergency planning team or a designated supervisor.

8. Collaboration with other departments: The emergency planner should be introduced to key personnel from other departments, such as operations, security, human resources, and communications. They should establish relationships and understand how these departments contribute to emergency planning and response efforts. This task is typically facilitated by the emergency planning team or a designated supervisor.

9. Participation in emergency drills and exercises: The new emergency planner should actively participate in emergency drills and exercises to gain hands-on experience and familiarize themselves with the company’s emergency response procedures. This includes tabletop exercises, functional exercises, and full-scale drills. This task is typically coordinated by the emergency planning team or a designated supervisor.

10. Ongoing professional development: The emergency planner should be encouraged to pursue ongoing professional development opportunities, such as attending conferences, workshops, and training courses related to emergency planning and management. This task is typically supported by the company’s HR department or the emergency planning team.

11. Review of communication protocols: The new emergency planner should be trained on the company’s communication protocols during emergencies. This includes understanding how to effectively communicate with internal and external stakeholders, media relations, and public information dissemination. This task is typically performed by the emergency planning team or a designated supervisor.

12. Review of emergency equipment and resources: The emergency planner should be familiarized with the company’s emergency equipment, resources, and supplies. This includes understanding the inventory, maintenance schedules, and procurement processes for emergency response equipment such as first aid kits, fire extinguishers, and personal protective equipment. This task is typically performed by the emergency planning team or a designated supervisor.

13. Introduction to mutual aid agreements and partnerships: The new emergency planner should be introduced to any mutual aid agreements or partnerships the company has established with other organizations or agencies. They should understand the process for requesting and providing assistance during emergencies. This task is typically performed by the emergency planning team or a designated supervisor.

14. Review of post-incident evaluation processes: The emergency planner should be trained on the company’s post-incident evaluation processes, including conducting after-action reviews, identifying lessons learned, and implementing corrective actions. This task is typically performed by the emergency planning team or a designated supervisor.

15. Introduction to emergency planning committees and teams: The new emergency planner should be introduced to any emergency planning committees or teams within the company. They should understand their role within these groups and how they contribute to the overall emergency planning and response efforts. This task is typically facilitated by the emergency planning team or a designated supervisor

Setting Up Your Employee Onboarding Process

From reading through the items in the example Emergency Planner checklist above, you’ll now have an idea of how you can apply best practices to getting your new Emergency Planner up to speed and working well in your Emergency Services team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.