Exhibition Organiser Onboarding Checklist

Exhibition Organiser Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Exhibition Organiser starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Events onboarding experience or just need an onboarding checklist for your new Exhibition Organiser, you’re in the right place. We’ve put together a sample Exhibition Organiser onboarding checklist below and have created onboarding templates & resources to help.

Exhibition Organiser Onboarding Checklist

1. Introduction to company culture and values: The HR department or a designated company representative should provide a comprehensive overview of the company’s culture, values, and mission. This will help the exhibition organizer understand the company’s ethos and align their work accordingly.

2. Familiarization with company policies and procedures: The HR department should provide a detailed explanation of the company’s policies and procedures, including those related to event planning, budgeting, and logistics. This will ensure that the exhibition organizer understands the guidelines they need to follow while organizing events.

3. Introduction to key team members: The exhibition organizer should be introduced to key team members, including colleagues from different departments such as marketing, sales, and operations. This will facilitate collaboration and help the organizer understand the roles and responsibilities of each team member.

4. Review of past exhibitions and events: The exhibition organizer should review past exhibitions and events organized by the company. This will provide insights into the company’s previous successes, challenges, and areas for improvement. It will also help the organizer understand the company’s target audience and event objectives.

5. Training on event management software: The IT department or a designated trainer should provide training on the event management software used by the company. This will enable the exhibition organizer to efficiently manage event registrations, attendee data, and other event-related tasks.

6. Budgeting and financial management training: The finance department should provide training on budgeting and financial management specific to event organizing. This will help the exhibition organizer understand how to create and manage event budgets, track expenses, and ensure financial accountability.

7. Venue selection and negotiation: The exhibition organizer should work closely with the sales and operations teams to select suitable venues for upcoming events. They should also learn negotiation techniques to secure favorable terms and pricing for venue contracts.

8. Vendor management: The exhibition organizer should learn how to identify, evaluate, and manage vendors for various event-related services such as booth construction, audiovisual equipment, catering, and transportation. This will involve coordinating with the procurement department and ensuring timely delivery of services.

9. Marketing and promotion strategies: The marketing department should provide guidance on effective marketing and promotion strategies for exhibitions and events. The exhibition organizer should learn how to create compelling event campaigns, utilize social media platforms, and collaborate with the marketing team to maximize event visibility.

10. Risk management and contingency planning: The exhibition organizer should receive training on risk management and contingency planning. This will involve understanding potential risks associated with events, developing contingency plans, and ensuring compliance with health and safety regulations.

11. Post-event evaluation and analysis: The exhibition organizer should learn how to conduct post-event evaluations and analysis to assess the success of each exhibition. This will involve collecting feedback from attendees, analyzing event metrics, and identifying areas for improvement.

12. Continuous professional development: The company should encourage the exhibition organizer to engage in continuous professional development by attending industry conferences, workshops, and webinars. This will help them stay updated with the latest trends and best practices in event organizing.

Overall, these onboarding tasks will equip the exhibition organizer with the necessary knowledge, skills, and resources to successfully organize exhibitions and events within the company’s industry

Setting Up Your Employee Onboarding Process

From reading through the items in the example Exhibition Organiser checklist above, you’ll now have an idea of how you can apply best practices to getting your new Exhibition Organiser up to speed and working well in your Events team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.