Extra (Film Or Television) Onboarding Checklist

Extra (Film Or Television) Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Extra (Film Or Television) starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Entertainment onboarding experience or just need an onboarding checklist for your new Extra (Film Or Television), you’re in the right place. We’ve put together a sample Extra (Film Or Television) onboarding checklist below and have created onboarding templates & resources to help.

Extra (Film Or Television) Onboarding Checklist

1. Contract and paperwork completion: The Extra is required to complete all necessary paperwork, including signing contracts, providing personal information, and submitting any required documentation. This task is typically performed by the Human Resources department or production coordinator, who ensures that all legal and administrative requirements are met.

2. Orientation and introduction to the company: The Extra should receive a comprehensive orientation session to familiarize themselves with the company’s policies, procedures, and culture. This may include an overview of the company’s history, mission, and values, as well as an introduction to key personnel and departments. The HR department or a designated employee is responsible for conducting this orientation.

3. Safety training: Given the nature of the entertainment industry, safety is of utmost importance. The Extra should receive thorough safety training, including information on emergency procedures, hazard identification, and personal protective equipment usage. This training is typically conducted by the production safety team or a designated safety officer.

4. Wardrobe fitting and costume selection: Depending on the production, the Extra may need to undergo a wardrobe fitting and selection process. This involves trying on various costumes and accessories to ensure proper fit and adherence to the production’s requirements. Wardrobe stylists or costume designers are responsible for overseeing this task.

5. Makeup and hair styling: In some cases, the Extra may require makeup and hair styling services to achieve the desired look for the production. Makeup artists and hairstylists are responsible for providing these services, ensuring that the Extra’s appearance aligns with the production’s requirements.

6. Set and location familiarization: The Extra should be given a tour of the set or filming location to become familiar with the surroundings. This includes identifying key areas such as dressing rooms, restrooms, catering facilities, and production offices. A production assistant or designated crew member typically conducts this tour.

7. Rehearsals and blocking: Before filming or shooting, the Extra may need to participate in rehearsals and blocking sessions. This involves practicing scenes, understanding the choreography, and learning the timing and positioning required for each shot. The director, assistant director, or designated rehearsal coordinator oversees these sessions.

8. Understanding call sheets and schedules: The Extra should be provided with call sheets and production schedules, which outline the dates, times, and locations of their work. These documents also include important information such as scene numbers, wardrobe requirements, and any special instructions. The production coordinator or assistant director is responsible for distributing and explaining these documents.

9. On-set etiquette and professionalism: The Extra should be educated on the expected on-set etiquette and professionalism. This includes understanding the hierarchy and chain of command, following instructions from the director and crew, maintaining a positive attitude, and respecting fellow cast and crew members. The assistant director or a designated production team member typically provides guidance on this aspect.

10. Networking and relationship building: Building relationships within the industry is crucial for an Extra’s career growth. The Extra should be encouraged to network with fellow cast and crew members, engage in conversations, and establish professional connections. While this task is primarily the responsibility of the Extra, the production team can facilitate networking opportunities by organizing social events or providing introductions to key individuals.

11. Understanding union or guild regulations: If the Extra is a member of a union or guild, they should be provided with information on the specific regulations, rights, and benefits associated with their membership. This may include understanding payment rates, working hours, overtime policies, and any other relevant guidelines. The HR department or a designated union representative can assist with clarifying these regulations.

12. Feedback and performance evaluation: Throughout the production, the Extra may receive feedback and evaluations on their performance. This feedback can help them improve their skills and increase their chances of being hired for future projects. The assistant director, director, or designated production team member is responsible for providing constructive feedback and conducting performance evaluations.

13. Wrap-up and exit procedures: Once the production is completed, the Extra should be guided through the wrap-up and exit procedures. This may involve returning costumes, equipment, or props, completing any necessary paperwork, and providing feedback on their experience. The production coordinator or HR department oversees these procedures to ensure a smooth transition for the Extra

Setting Up Your Employee Onboarding Process

From reading through the items in the example Extra (Film Or Television) checklist above, you’ll now have an idea of how you can apply best practices to getting your new Extra (Film Or Television) up to speed and working well in your Entertainment team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.