Facilities Maintenance Worker Onboarding Checklist

Facilities Maintenance Worker Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Facilities Maintenance Worker starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Maintenance onboarding experience or just need an onboarding checklist for your new Facilities Maintenance Worker, you’re in the right place. We’ve put together a sample Facilities Maintenance Worker onboarding checklist below and have created onboarding templates & resources to help.

Facilities Maintenance Worker Onboarding Checklist

1. Orientation: The first task for a facilities maintenance worker is to attend an orientation session. This session provides an overview of the company’s policies, procedures, and safety guidelines. It is usually conducted by the human resources department or a designated trainer.

2. Introduction to the team: The new facilities maintenance worker should be introduced to their immediate team members, including supervisors, colleagues, and other relevant personnel. This introduction helps foster a sense of belonging and facilitates communication within the team. Typically, the supervisor or team leader performs this task.

3. Familiarization with the facility: The new worker should be given a tour of the facility to become familiar with the layout, key areas, and equipment. This task helps the worker understand the scope of their responsibilities and locate important resources. A senior facilities maintenance worker or a designated guide usually performs this task.

4. Review of job responsibilities: The new hire should receive a detailed explanation of their job responsibilities, including routine maintenance tasks, repairs, and any specialized duties. This task helps the worker understand their role within the organization and ensures clarity in expectations. The supervisor or team leader typically performs this task.

5. Training on equipment and tools: Facilities maintenance workers often use a variety of equipment and tools. The new hire should receive training on how to safely and effectively operate these tools, including power tools, machinery, and specialized equipment. This training is usually conducted by a senior maintenance worker or a designated trainer.

6. Safety training: Safety is paramount in the facilities maintenance industry. The new worker should receive comprehensive safety training, including information on hazard identification, emergency procedures, and the proper use of personal protective equipment (PPE). This training is typically conducted by the company’s safety officer or a designated trainer.

7. Introduction to maintenance software/systems: Many companies use maintenance software or systems to track work orders, schedule preventive maintenance, and manage inventory. The new hire should receive training on how to use these systems effectively. This training is usually provided by the maintenance supervisor or a designated IT specialist.

8. Review of company policies and procedures: The new facilities maintenance worker should be provided with a copy of the company’s policies and procedures manual. They should review and understand these documents, which cover areas such as attendance, leave policies, reporting procedures, and code of conduct. The human resources department typically provides this information.

9. Introduction to vendors and suppliers: Facilities maintenance workers often interact with vendors and suppliers for equipment, parts, and supplies. The new hire should be introduced to key vendors and suppliers, including contact information and preferred methods of communication. The supervisor or procurement department usually performs this task.

10. Shadowing experienced workers: To gain practical knowledge and learn best practices, the new facilities maintenance worker should have the opportunity to shadow experienced workers. This task allows them to observe and learn from experienced colleagues while performing their regular duties. The supervisor or a designated mentor typically arranges this shadowing experience.

11. Review of maintenance schedules and procedures: The new hire should be provided with an overview of the company’s maintenance schedules and procedures. This includes information on preventive maintenance tasks, work order management, and response protocols for urgent repairs. The supervisor or maintenance planner typically provides this information.

12. Introduction to relevant software and technology: Facilities maintenance workers often use software and technology tools for tasks such as inventory management, work order tracking, and energy management. The new worker should receive training on any relevant software or technology systems used by the company. This training is typically provided by the IT department or a designated trainer.

13. Review of documentation and record-keeping: Facilities maintenance workers are often required to maintain accurate records of maintenance activities, repairs, and inspections. The new hire should be provided with guidance on proper documentation and record-keeping procedures. The supervisor or a designated team member typically provides this guidance.

14. Introduction to emergency response procedures: In the event of an emergency, facilities maintenance workers may be called upon to assist with evacuation, emergency repairs, or other critical tasks. The new hire should receive training on emergency response procedures, including evacuation routes, emergency contact information, and protocols for reporting incidents. This training is typically conducted by the safety officer or a designated trainer.

15. Performance expectations and evaluation: The new facilities maintenance worker should have a clear understanding of the company’s performance expectations and evaluation process. This includes information on performance metrics, feedback mechanisms, and performance review schedules. The supervisor or human resources department typically provides this information.

16. Introduction to company culture and values: To foster a positive work environment, the new hire should be introduced to the company’s culture and values. This includes information on teamwork, communication, and the company’s mission and vision. The supervisor or a designated team member typically provides this introduction.

17. Ongoing training and professional development opportunities: Facilities maintenance workers should be encouraged to pursue ongoing training and professional development opportunities to enhance their skills and knowledge. The new hire should be informed about any available training programs, certifications, or workshops that they can participate in. The human resources department or supervisor typically provides this information.

18. Introduction to employee benefits and perks: The new facilities maintenance worker should be provided with information on employee benefits, such as health insurance, retirement plans, vacation policies, and any additional perks offered by the company. The human resources department typically provides this information.

19. Introduction to company policies on sustainability and environmental practices: Many companies have policies and practices in place to promote sustainability and environmental responsibility. The new hire should be introduced to these policies and informed about their role in supporting these initiatives. The supervisor or a designated team member typically provides this information.

20. Introduction to company communication channels: The new facilities maintenance worker should be informed about the various communication channels used within the company, such as email, intranet, messaging apps, or bulletin boards. This ensures that they can effectively communicate with colleagues and stay updated on important information. The supervisor or a designated team member typically provides this information

Setting Up Your Employee Onboarding Process

From reading through the items in the example Facilities Maintenance Worker checklist above, you’ll now have an idea of how you can apply best practices to getting your new Facilities Maintenance Worker up to speed and working well in your Maintenance team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.