Fitness Instructor Onboarding Checklist

Fitness Instructor Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Fitness Instructor starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Sports onboarding experience or just need an onboarding checklist for your new Fitness Instructor, you’re in the right place. We’ve put together a sample Fitness Instructor onboarding checklist below and have created onboarding templates & resources to help.

Fitness Instructor Onboarding Checklist

1. Orientation: The new fitness instructor attends an orientation session to familiarize themselves with the company’s mission, values, policies, and procedures. This task is typically performed by the HR department or a designated trainer.

2. Facility Tour: The new fitness instructor is given a comprehensive tour of the facility, including the gym, exercise studios, locker rooms, and any other relevant areas. This task is usually performed by a senior fitness instructor or a member of the management team.

3. Introduction to Colleagues: The new fitness instructor is introduced to their colleagues, including other fitness instructors, personal trainers, and support staff. This task is typically performed by the HR department or a designated mentor.

4. Review of Class Schedule: The new fitness instructor is provided with a detailed overview of the class schedule, including the types of classes offered, their timings, and any specific requirements or guidelines. This task is usually performed by the fitness manager or a senior fitness instructor.

5. Familiarization with Equipment: The new fitness instructor is given a thorough introduction to the gym equipment, including how to operate and maintain it. This task is typically performed by a senior fitness instructor or a designated equipment specialist.

6. Review of Safety Procedures: The new fitness instructor is educated on the company’s safety procedures, including emergency protocols, first aid, and CPR training. This task is usually performed by the HR department or a designated safety officer.

7. Introduction to Software and Systems: The new fitness instructor is trained on any software or systems used for scheduling classes, tracking attendance, or managing client information. This task is typically performed by the IT department or a designated trainer.

8. Shadowing Experienced Instructors: The new fitness instructor shadows experienced instructors to observe their teaching techniques, class management skills, and client interactions. This task is usually arranged by the fitness manager or a designated mentor.

9. Review of Company Policies: The new fitness instructor is provided with a comprehensive review of company policies, including dress code, code of conduct, client confidentiality, and social media guidelines. This task is typically performed by the HR department or a designated trainer.

10. Introduction to Clientele: The new fitness instructor is introduced to the company’s clientele, including regular members and any specific client preferences or needs. This task is usually performed by the fitness manager or a designated mentor.

11. Training on Specialized Programs: If the company offers specialized fitness programs, the new fitness instructor receives training on these programs to ensure they can effectively deliver them to clients. This task is typically performed by a senior fitness instructor or a designated program coordinator.

12. Review of Continuing Education Opportunities: The new fitness instructor is informed about the company’s policies and support for continuing education, including workshops, certifications, and conferences. This task is usually performed by the fitness manager or a designated mentor.

13. Introduction to Sales and Marketing Strategies: The new fitness instructor is provided with an overview of the company’s sales and marketing strategies, including how to promote classes, attract new clients, and retain existing ones. This task is typically performed by the sales and marketing department or a designated trainer.

14. Performance Evaluation: The new fitness instructor is informed about the company’s performance evaluation process, including how feedback is provided, goals are set, and career advancement opportunities are determined. This task is typically performed by the HR department or a designated supervisor.

15. Review of Compensation and Benefits: The new fitness instructor is provided with information about their compensation structure, benefits package, and any additional perks or incentives offered by the company. This task is typically performed by the HR department or a designated representative.

16. Introduction to Company Culture: The new fitness instructor is introduced to the company’s culture, including its values, team dynamics, and any social or community initiatives. This task is typically performed by the HR department or a designated mentor.

17. Review of Client Feedback and Complaint Handling: The new fitness instructor is educated on how client feedback is collected, evaluated, and addressed, as well as how to handle client complaints professionally and effectively. This task is usually performed by the fitness manager or a designated customer service representative.

18. Introduction to Company Resources: The new fitness instructor is provided with information about the resources available to them, such as educational materials, online platforms, and support from other departments. This task is typically performed by the HR department or a designated trainer.

19. Review of Legal and Ethical Responsibilities: The new fitness instructor is educated on their legal and ethical responsibilities, including maintaining client confidentiality, adhering to industry standards, and following relevant laws and regulations. This task is usually performed by the HR department or a designated trainer.

20. Goal Setting and Development Plan: The new fitness instructor collaborates with their supervisor or mentor to set goals and create a development plan to enhance their skills and advance their career within the company. This task is typically performed by the fitness manager or a designated mentor

Setting Up Your Employee Onboarding Process

From reading through the items in the example Fitness Instructor checklist above, you’ll now have an idea of how you can apply best practices to getting your new Fitness Instructor up to speed and working well in your Sports team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.