Flight Crew Time Clerk Onboarding Checklist

Flight Crew Time Clerk Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Flight Crew Time Clerk starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Aviation onboarding experience or just need an onboarding checklist for your new Flight Crew Time Clerk, you’re in the right place. We’ve put together a sample Flight Crew Time Clerk onboarding checklist below and have created onboarding templates & resources to help.

Flight Crew Time Clerk Onboarding Checklist

1. Introduction to company policies and procedures: The flight crew time clerk should receive a comprehensive overview of the company’s policies and procedures, including safety protocols, timekeeping guidelines, and reporting requirements. This task is typically performed by the human resources department or a designated trainer.

2. Familiarization with flight crew scheduling software: The flight crew time clerk needs to become proficient in using the company’s flight crew scheduling software. This task involves learning how to input and update crew schedules, track flight hours, and generate reports. The training for this task is usually conducted by a senior flight crew time clerk or a designated IT specialist.

3. Understanding crew duty regulations: The flight crew time clerk must have a thorough understanding of crew duty regulations imposed by aviation authorities. This task involves studying and familiarizing oneself with relevant regulations, such as flight time limitations, rest requirements, and duty period restrictions. The responsibility for providing this information typically lies with the company’s compliance department or a designated crew scheduling manager.

4. Coordinating crew assignments: The flight crew time clerk is responsible for coordinating crew assignments based on flight schedules, crew availability, and regulatory requirements. This task involves liaising with crew members, flight operations, and other relevant departments to ensure efficient crew utilization. The flight operations manager or a designated crew scheduling supervisor typically oversees this task.

5. Monitoring crew flight hours: The flight crew time clerk must closely monitor crew flight hours to ensure compliance with regulatory limits and contractual obligations. This task involves regularly reviewing crew records, updating flight hours, and notifying crew members and management of any potential issues. The flight crew time clerk typically performs this task independently, but may seek guidance from the crew scheduling supervisor or compliance department when necessary.

6. Processing crew time and attendance: The flight crew time clerk is responsible for accurately processing crew time and attendance records, including leave requests, sick days, and overtime. This task involves reviewing crew timesheets, verifying accuracy, and inputting data into the company’s payroll system. The flight crew time clerk typically collaborates with the payroll department or designated payroll administrator to ensure timely and accurate processing.

7. Generating crew reports: The flight crew time clerk should be proficient in generating various crew reports, such as flight hours summaries, crew availability, and crew utilization reports. These reports provide valuable insights for management decision-making and regulatory compliance. The flight crew time clerk typically performs this task independently, using the company’s scheduling software or other designated reporting tools.

8. Assisting with crew training and certifications: The flight crew time clerk may be involved in assisting with crew training and certifications. This task includes tracking and updating crew training records, coordinating training sessions, and ensuring compliance with regulatory requirements. The flight crew time clerk may collaborate with the training department or designated training coordinator to fulfill this responsibility.

9. Participating in team meetings and training sessions: The flight crew time clerk should actively participate in team meetings and training sessions to stay updated on industry trends, regulatory changes, and company updates. This task involves attending regular crew scheduling meetings, safety briefings, and other relevant sessions. The flight crew time clerk typically receives invitations and reminders for these meetings from the crew scheduling supervisor or designated meeting coordinator.

10. Building relationships with crew members and other departments: The flight crew time clerk should actively build relationships with crew members and other departments to foster effective communication and collaboration. This task involves engaging in regular communication with crew members, flight operations, payroll, and other relevant departments. The flight crew time clerk typically initiates and maintains these relationships independently, but may seek guidance from the crew scheduling supervisor or designated liaison personnel

Setting Up Your Employee Onboarding Process

From reading through the items in the example Flight Crew Time Clerk checklist above, you’ll now have an idea of how you can apply best practices to getting your new Flight Crew Time Clerk up to speed and working well in your Aviation team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.