Instrumentalist Onboarding Checklist

Instrumentalist Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Instrumentalist starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Music onboarding experience or just need an onboarding checklist for your new Instrumentalist, you’re in the right place. We’ve put together a sample Instrumentalist onboarding checklist below and have created onboarding templates & resources to help.

Instrumentalist Onboarding Checklist

1. Equipment setup: This task involves setting up and familiarizing oneself with the musical instruments and equipment provided by the company. It includes unpacking, assembling, tuning, and ensuring the instruments are in proper working condition. The instrument technician or a designated staff member typically performs this task.

2. Introduction to company policies and procedures: Understanding the company’s policies and procedures is crucial for a smooth transition. This task involves reviewing the employee handbook, learning about the company’s code of conduct, safety protocols, and any specific guidelines related to the music industry. The human resources department or a designated representative usually handles this task.

3. Introduction to the team: Building relationships with colleagues is essential for collaboration and a positive work environment. This task involves meeting and getting to know the other musicians, conductors, composers, and support staff within the company. The music director or a designated team member often facilitates introductions.

4. Familiarization with repertoire: As an instrumentalist, becoming familiar with the company’s repertoire is vital. This task includes studying the music scores, recordings, and any other materials related to the upcoming performances. The conductor or music director typically guides the instrumentalist through this process.

5. Rehearsal schedule and expectations: Understanding the rehearsal schedule and expectations is crucial for effective preparation. This task involves reviewing the rehearsal calendar, understanding the time commitment required, and learning about any specific expectations regarding punctuality, dress code, and rehearsal etiquette. The conductor or a designated staff member usually communicates this information.

6. Performance logistics: Being aware of the performance logistics ensures smooth execution. This task involves learning about the concert venues, stage setup, backstage procedures, and any specific requirements related to the instruments or equipment. The production manager or stage manager typically provides this information.

7. Collaboration with other musicians: Collaboration is a key aspect of being an instrumentalist. This task involves attending sectionals, rehearsals, and meetings with other musicians to ensure coordination and synchronization. The section leader or conductor often facilitates these collaborative sessions.

8. Understanding the company’s artistic vision: To align with the company’s artistic vision, it is important to understand its goals and objectives. This task involves learning about the company’s mission statement, artistic direction, and any specific artistic initiatives or projects. The artistic director or a designated representative typically communicates this information.

9. Networking opportunities: Building a network within the music industry can be beneficial for career growth. This task involves attending networking events, workshops, and conferences to connect with other musicians, industry professionals, and potential collaborators. The artist liaison or a designated staff member often provides information about these opportunities.

10. Performance evaluation and feedback: Continuous improvement is essential for growth as an instrumentalist. This task involves understanding the company’s performance evaluation process, receiving feedback from conductors and colleagues, and actively seeking opportunities for self-improvement. The music director, conductor, or a designated mentor typically provides feedback and guidance.

11. Understanding the company’s marketing and promotion strategies: Being aware of the company’s marketing and promotion strategies helps in promoting performances and reaching a wider audience. This task involves learning about the company’s social media presence, website, press releases, and any other marketing initiatives. The marketing department or a designated representative typically handles this task.

12. Health and safety training: Ensuring a safe working environment is crucial for musicians. This task involves receiving training on ergonomics, injury prevention, and any specific health and safety protocols related to the occupation. The company’s health and safety officer or a designated staff member typically conducts this training.

13. Financial and administrative procedures: Understanding the financial and administrative procedures is important for smooth operations. This task involves learning about expense reimbursement, timekeeping, and any other administrative tasks specific to the occupation. The finance or administrative department typically provides guidance on these procedures.

14. Professional development opportunities: Continuing education and professional development are essential for growth in the music industry. This task involves exploring opportunities for workshops, masterclasses, and further education to enhance skills and knowledge. The education coordinator or a designated staff member often provides information about these opportunities.

15. Understanding the company’s culture and values: Embracing the company’s culture and values fosters a positive work environment. This task involves learning about the company’s history, values, and any specific traditions or rituals. The company’s leadership or a designated representative typically communicates this information

Setting Up Your Employee Onboarding Process

From reading through the items in the example Instrumentalist checklist above, you’ll now have an idea of how you can apply best practices to getting your new Instrumentalist up to speed and working well in your Music team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.