Integration Aide Onboarding Checklist

Integration Aide Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Integration Aide starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Education onboarding experience or just need an onboarding checklist for your new Integration Aide, you’re in the right place. We’ve put together a sample Integration Aide onboarding checklist below and have created onboarding templates & resources to help.

Integration Aide Onboarding Checklist

1. Orientation: The integration aide attends an orientation session conducted by the human resources department. This session provides an overview of the company’s mission, values, policies, and procedures. It also introduces the aide to key personnel and familiarizes them with the organization’s structure and culture. The HR department is responsible for conducting the orientation.

2. Introduction to the Team: The integration aide is introduced to their immediate team members, including the teachers, administrators, and other support staff they will be working with. This task is typically performed by the team leader or supervisor.

3. Classroom Observation: The integration aide spends time observing different classrooms to gain an understanding of the teaching methods, curriculum, and student needs. This task is usually coordinated by the school principal or head teacher.

4. Training on Special Education Needs: As an integration aide, it is crucial to have knowledge and skills related to supporting students with special education needs. The aide receives training on various disabilities, intervention strategies, and assistive technologies. This training is typically conducted by the school’s special education coordinator or a designated trainer.

5. Familiarization with Individual Education Plans (IEPs): The integration aide reviews and familiarizes themselves with the IEPs of the students they will be supporting. This task is usually performed in collaboration with the classroom teacher and the special education coordinator.

6. Building Relationships with Students: The integration aide spends time getting to know the students they will be working with, building rapport, and establishing a positive relationship. This task is performed by the integration aide themselves, with guidance from the classroom teacher.

7. Collaboration with Teachers: The integration aide meets with the classroom teachers to discuss the specific needs of the students and to plan strategies for effective support. This collaboration is ongoing and involves regular communication and coordination between the aide and the teacher.

8. Understanding School Policies and Procedures: The integration aide familiarizes themselves with the school’s policies and procedures, including those related to student safety, behavior management, and emergency protocols. This information is typically provided by the school administration or the HR department.

9. Learning about School Resources: The integration aide is introduced to the various resources available within the school, such as the library, computer labs, counseling services, and extracurricular activities. This task is usually performed by the school administration or a designated staff member.

10. Professional Development Opportunities: The integration aide is informed about professional development opportunities, workshops, and conferences relevant to their role. They are encouraged to participate in these activities to enhance their skills and knowledge. The school’s professional development coordinator or the HR department is responsible for providing this information.

11. Reviewing Safety Protocols: The integration aide undergoes training on safety protocols, including first aid, CPR, and emergency evacuation procedures. This training is typically conducted by the school’s safety officer or a designated trainer.

12. Understanding Reporting and Documentation Requirements: The integration aide is trained on the proper procedures for documenting student progress, incidents, and any concerns. They learn how to maintain confidentiality and adhere to legal requirements. This training is usually provided by the special education coordinator or the school administration.

13. Reviewing Ethical Guidelines: The integration aide is familiarized with the ethical guidelines and professional standards relevant to their role. They learn about maintaining confidentiality, respecting diversity, and promoting inclusive practices. This information is typically provided by the school administration or the HR department.

14. Accessing Technology and Systems: The integration aide is provided with the necessary access and training to use the school’s technology systems, such as student information systems, communication platforms, and learning management systems. The school’s IT department or designated staff members assist with this task.

15. Establishing Communication Channels: The integration aide establishes effective communication channels with the classroom teacher, special education coordinator, and other relevant staff members. This includes regular meetings, email correspondence, and utilizing communication tools provided by the school.

16. Reviewing Behavior Management Strategies: The integration aide learns about the school’s behavior management strategies and techniques to support students with challenging behaviors. This training is typically provided by the special education coordinator or the school’s behavior specialist.

17. Understanding Inclusion Practices: The integration aide receives training on inclusive education practices, including strategies for promoting participation, engagement, and social integration of students with disabilities. This training is usually conducted by the special education coordinator or a designated trainer.

18. Reviewing Emergency Response Plans: The integration aide familiarizes themselves with the school’s emergency response plans, including procedures for lockdowns, evacuations, and other crisis situations. This information is typically provided by the school administration or the safety officer.

19. Establishing Professional Boundaries: The integration aide learns about maintaining professional boundaries and appropriate relationships with students, parents, and colleagues. They understand the importance of professionalism and ethical conduct. This information is typically provided by the school administration or the HR department.

20. Self-Reflection and Goal Setting: The integration aide engages in self-reflection and goal setting to continuously improve their practice. They identify areas for growth and development and work towards achieving their professional goals. This task is performed by the integration aide themselves, with support from the classroom teacher and the special education coordinator

Setting Up Your Employee Onboarding Process

From reading through the items in the example Integration Aide checklist above, you’ll now have an idea of how you can apply best practices to getting your new Integration Aide up to speed and working well in your Education team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.