Lease Examiner Onboarding Checklist

Lease Examiner Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Lease Examiner starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Real Estate onboarding experience or just need an onboarding checklist for your new Lease Examiner, you’re in the right place. We’ve put together a sample Lease Examiner onboarding checklist below and have created onboarding templates & resources to help.

Lease Examiner Onboarding Checklist

1. Introduction to company policies and procedures: The lease examiner should be provided with a comprehensive overview of the company’s policies and procedures, including guidelines for lease examination, document handling, and confidentiality. This task is typically performed by the human resources department or a designated onboarding specialist.

2. Familiarization with lease examination software: The lease examiner should receive training on the specific software used for lease examination, including how to navigate the system, input data, generate reports, and troubleshoot common issues. This training is usually conducted by the IT department or a designated software trainer.

3. Review of lease examination guidelines: The lease examiner should be given access to the company’s lease examination guidelines, which outline the specific criteria and standards used to evaluate lease agreements. This task is typically performed by a senior lease examiner or the department manager.

4. Introduction to the company’s lease portfolio: The lease examiner should be provided with an overview of the company’s lease portfolio, including the types of properties managed, key lease agreements, and any ongoing projects or issues. This task is usually performed by the department manager or a senior lease examiner.

5. Shadowing experienced lease examiners: To gain practical experience and learn best practices, the lease examiner should have the opportunity to shadow experienced lease examiners. This allows them to observe the examination process, ask questions, and learn from real-world scenarios. This task is typically coordinated by the department manager.

6. Training on lease examination standards and regulations: The lease examiner should receive training on the relevant lease examination standards and regulations, such as Generally Accepted Accounting Principles (GAAP) and International Financial Reporting Standards (IFRS). This training is usually conducted by a subject matter expert or a designated trainer.

7. Introduction to key stakeholders: The lease examiner should be introduced to key stakeholders within the company, such as property managers, accountants, legal counsel, and senior executives. This helps establish relationships and facilitates effective communication. The department manager or a designated mentor typically performs this task.

8. Review of lease examination templates and checklists: The lease examiner should be provided with standardized templates and checklists used for lease examination. These tools help ensure consistency and accuracy in the examination process. This task is typically performed by a senior lease examiner or the department manager.

9. Training on lease negotiation and amendment processes: The lease examiner should receive training on the lease negotiation and amendment processes, including how to identify potential issues, propose amendments, and communicate with tenants or their representatives. This training is usually conducted by the department manager or a senior lease examiner.

10. Introduction to relevant software and tools: The lease examiner should be introduced to any additional software or tools used in the lease examination process, such as document management systems, data analysis tools, or lease administration software. This task is typically performed by the IT department or a designated software trainer.

11. Review of lease documentation and record-keeping procedures: The lease examiner should be familiarized with the company’s documentation and record-keeping procedures, including how to organize and maintain lease files, update lease information, and ensure compliance with legal and regulatory requirements. This task is typically performed by a senior lease examiner or the department manager.

12. Training on lease abstraction and data entry: The lease examiner should receive training on lease abstraction techniques and data entry protocols to accurately extract and input lease information into the company’s systems. This training is usually conducted by a senior lease examiner or a designated trainer.

13. Introduction to reporting requirements: The lease examiner should be informed about the reporting requirements for lease examination, including the frequency, format, and content of reports to be generated. This task is typically performed by the department manager or a senior lease examiner.

14. Review of lease-related legal and regulatory compliance: The lease examiner should be educated on the legal and regulatory compliance requirements related to lease examination, such as lease accounting standards, tax regulations, and industry-specific regulations. This task is typically performed by the department manager or a designated compliance officer.

15. Performance evaluation and goal-setting: The lease examiner should participate in a performance evaluation and goal-setting session to establish clear expectations, identify areas for improvement, and set professional development goals. This task is typically performed by the department manager or the human resources department.

16. Ongoing training and professional development opportunities: The lease examiner should be informed about ongoing training and professional development opportunities, such as industry conferences, webinars, or certification programs, to enhance their skills and knowledge in lease examination. This task is typically coordinated by the department manager or the human resources department

Setting Up Your Employee Onboarding Process

From reading through the items in the example Lease Examiner checklist above, you’ll now have an idea of how you can apply best practices to getting your new Lease Examiner up to speed and working well in your Real Estate team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.