Prompter Onboarding Checklist

Prompter Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Prompter starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Media onboarding experience or just need an onboarding checklist for your new Prompter, you’re in the right place. We’ve put together a sample Prompter onboarding checklist below and have created onboarding templates & resources to help.

Prompter Onboarding Checklist

1. Equipment setup: The prompter needs to have their equipment set up properly to ensure smooth operation during live broadcasts or recordings. This task involves the IT department or a designated technician who will install and configure the prompter software, connect the hardware components, and provide necessary training on its usage.

2. Familiarization with company policies and procedures: It is crucial for the prompter to understand the company’s policies and procedures to ensure compliance and maintain professionalism. This task is typically performed by the HR department, which provides an orientation session or handbook covering topics such as code of conduct, safety protocols, and data security.

3. Introduction to the production team: The prompter should be introduced to the production team, including directors, producers, camera operators, and other crew members. This task is usually coordinated by the production manager or a designated team member who will facilitate introductions, explain roles and responsibilities, and provide an overview of ongoing projects.

4. Training on prompter operation: The prompter needs to be trained on how to operate the prompter system effectively. This task is typically performed by a senior prompter or a designated trainer who will provide hands-on training, explain the software interface, demonstrate best practices, and address any questions or concerns.

5. Script review and preparation: The prompter should review scripts in advance to familiarize themselves with the content, timing, and any specific instructions. This task is usually performed independently by the prompter, who will collaborate with the scriptwriters or producers to clarify any ambiguities or seek additional information.

6. Rehearsals and coordination with talent: The prompter needs to participate in rehearsals and coordinate with on-air talent to ensure a seamless delivery of scripts during live broadcasts or recordings. This task is typically overseen by the production manager or director, who will schedule rehearsals, provide feedback, and facilitate communication between the prompter and talent.

7. Troubleshooting and maintenance: The prompter should be equipped with troubleshooting skills to address any technical issues that may arise during broadcasts or recordings. This task is usually performed by the prompter themselves, who will troubleshoot software or hardware malfunctions, seek assistance from the IT department if needed, and perform routine maintenance tasks to ensure optimal performance.

8. Collaboration with other departments: The prompter needs to collaborate with various departments, such as the production team, graphics team, and audio team, to ensure a cohesive and synchronized production. This task involves regular communication and coordination with team members from different departments to exchange information, address any script changes, and ensure smooth transitions during live broadcasts or recordings.

9. Continuous learning and professional development: The prompter should engage in continuous learning and professional development to stay updated with industry trends, new technologies, and best practices. This task is typically self-driven, with the prompter seeking out relevant workshops, webinars, or online courses to enhance their skills and knowledge.

10. Performance evaluation and feedback: The prompter should undergo periodic performance evaluations and receive constructive feedback to identify areas of improvement and ensure consistent quality. This task is typically performed by the production manager or director, who will assess the prompter’s performance, provide feedback, and discuss any necessary adjustments or training opportunities

Setting Up Your Employee Onboarding Process

From reading through the items in the example Prompter checklist above, you’ll now have an idea of how you can apply best practices to getting your new Prompter up to speed and working well in your Media team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.