Scientific Publications Editor Onboarding Checklist

Scientific Publications Editor Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Scientific Publications Editor starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Writing onboarding experience or just need an onboarding checklist for your new Scientific Publications Editor, you’re in the right place. We’ve put together a sample Scientific Publications Editor onboarding checklist below and have created onboarding templates & resources to help.

Scientific Publications Editor Onboarding Checklist

1. Introduction to company policies and procedures: The new scientific publications editor should be provided with a comprehensive overview of the company’s policies and procedures. This includes familiarizing them with the company’s code of conduct, dress code, attendance policy, and any other relevant guidelines. The HR department or a designated representative typically performs this task.

2. Orientation to the company’s mission and values: It is crucial for the scientific publications editor to understand the company’s mission and values to align their work with the organization’s goals. This task involves introducing the editor to the company’s mission statement, core values, and long-term objectives. The HR department or a senior manager usually conducts this orientation.

3. Introduction to the scientific publications team: The new editor should be introduced to their colleagues in the scientific publications team. This task involves organizing a team meeting or individual introductions to foster a sense of camaraderie and collaboration. The team lead or manager typically performs this task.

4. Familiarization with the company’s style guide: As a scientific publications editor, adhering to the company’s style guide is essential for maintaining consistency and quality in written materials. The editor should be provided with a copy of the style guide and given time to review and understand its contents. The editor may receive guidance from the senior editor or a designated style guide expert.

5. Training on the company’s publishing software: Many scientific publications editors work with specialized publishing software to format and edit manuscripts. The new editor should receive training on the company’s publishing software, including how to navigate the interface, use relevant tools, and troubleshoot common issues. This training is typically conducted by the IT department or a designated software trainer.

6. Introduction to the company’s publication process: Understanding the company’s publication process is crucial for the scientific publications editor to effectively manage manuscripts from submission to publication. This task involves providing an overview of the submission guidelines, peer review process, editing stages, and publication timelines. The editor may receive guidance from the senior editor or a designated publications manager.

7. Review of previous publications: To familiarize the new editor with the company’s publication style and standards, they should be given the opportunity to review previous publications. This task allows the editor to gain insights into the company’s preferred writing style, formatting conventions, and quality expectations. The editor may review publications independently or receive guidance from the senior editor.

8. Introduction to key stakeholders: The scientific publications editor should be introduced to key stakeholders within the company, such as researchers, authors, and subject matter experts. This task involves organizing meetings or virtual introductions to facilitate communication and collaboration between the editor and these stakeholders. The team lead or manager typically performs this task.

9. Training on plagiarism detection software: Plagiarism is a serious concern in scientific publications, and editors play a crucial role in ensuring originality. The new editor should receive training on the company’s plagiarism detection software, including how to use it effectively and interpret the results. The training may be conducted by the IT department or a designated plagiarism detection expert.

10. Introduction to relevant databases and resources: Scientific publications editors often rely on various databases and resources to gather information, verify references, and fact-check content. The new editor should be introduced to the company’s preferred databases and resources, including how to access and utilize them effectively. The senior editor or a designated resource expert typically performs this task.

11. Review of ethical considerations in scientific publishing: Ethical considerations, such as conflicts of interest, authorship guidelines, and data integrity, are crucial in scientific publishing. The new editor should receive training on these ethical considerations to ensure they can identify and address any potential issues. The senior editor or a designated ethics expert typically conducts this training.

12. Introduction to the company’s feedback and revision process: The scientific publications editor should be familiarized with the company’s feedback and revision process. This task involves explaining how authors receive feedback, how revisions are managed, and how the editor collaborates with authors to improve manuscripts. The senior editor or a designated publications manager typically performs this task.

13. Introduction to relevant industry standards and guidelines: Scientific publications editors should stay updated with industry standards and guidelines to ensure compliance and quality. The new editor should be introduced to relevant industry standards, such as those set by publishing associations or regulatory bodies. The senior editor or a designated industry expert typically provides this introduction.

14. Ongoing professional development opportunities: To support the growth and development of the scientific publications editor, they should be informed about ongoing professional development opportunities. This task involves sharing information about conferences, workshops, webinars, and other relevant events that can enhance their skills and knowledge. The HR department or a designated professional development coordinator typically performs this task.

15. Performance expectations and evaluation: The new scientific publications editor should be provided with clear performance expectations and understand how their work will be evaluated. This task involves discussing key performance indicators, evaluation criteria, and any performance review processes. The team lead or manager typically performs this task

Setting Up Your Employee Onboarding Process

From reading through the items in the example Scientific Publications Editor checklist above, you’ll now have an idea of how you can apply best practices to getting your new Scientific Publications Editor up to speed and working well in your Writing team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.