Securities Clerk Onboarding Checklist

Securities Clerk Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Securities Clerk starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Finance onboarding experience or just need an onboarding checklist for your new Securities Clerk, you’re in the right place. We’ve put together a sample Securities Clerk onboarding checklist below and have created onboarding templates & resources to help.

Securities Clerk Onboarding Checklist

1. Introduction to company policies and procedures: The securities clerk should receive a comprehensive overview of the company’s policies and procedures, including those related to compliance, data security, and confidentiality. This task is typically performed by the HR department or a designated compliance officer.

2. Familiarization with the securities industry: The securities clerk should be provided with resources and training materials to gain a solid understanding of the securities industry, including the different types of securities, market regulations, and industry trends. This task can be performed by a senior securities clerk or a designated trainer.

3. Introduction to the company’s organizational structure: The securities clerk should be introduced to the company’s organizational structure, including the different departments, their functions, and key personnel. This task is typically performed by the HR department or a designated supervisor.

4. Training on relevant software and systems: The securities clerk should receive training on the specific software and systems used in the company for tasks such as trade processing, data analysis, and reporting. This training can be conducted by the IT department or a designated trainer.

5. Understanding trade settlement processes: The securities clerk should be trained on the trade settlement processes, including the steps involved in confirming, reconciling, and settling trades. This training can be provided by a senior securities clerk or a designated trainer.

6. Learning about regulatory compliance requirements: The securities clerk should receive training on the regulatory compliance requirements specific to the securities industry, including anti-money laundering (AML) regulations, know-your-customer (KYC) procedures, and reporting obligations. This training is typically conducted by the compliance department or a designated compliance officer.

7. Shadowing experienced securities clerks: The securities clerk should have the opportunity to shadow experienced securities clerks to observe and learn from their day-to-day tasks, such as processing trades, maintaining records, and resolving discrepancies. This task can be arranged by the supervisor or a designated mentor.

8. Introduction to client communication protocols: The securities clerk should be familiarized with the company’s client communication protocols, including email etiquette, phone etiquette, and handling client inquiries. This training can be provided by the supervisor or a designated trainer.

9. Understanding risk management procedures: The securities clerk should receive training on the company’s risk management procedures, including identifying and mitigating operational, market, and credit risks. This training can be conducted by the risk management department or a designated risk officer.

10. Reviewing relevant legal and regulatory documents: The securities clerk should review and become familiar with relevant legal and regulatory documents, such as prospectuses, offering memorandums, and regulatory filings. This task can be assigned by the supervisor or a designated compliance officer.

11. Introduction to the company’s code of conduct and ethics: The securities clerk should be provided with the company’s code of conduct and ethics, outlining the expected behavior and ethical standards. This task is typically performed by the HR department or a designated compliance officer.

12. Setting up necessary accounts and access: The securities clerk should have their accounts and access set up for relevant systems, databases, and platforms required for their job. This task is typically performed by the IT department or a designated system administrator.

13. Introduction to the company’s performance evaluation process: The securities clerk should be informed about the company’s performance evaluation process, including the criteria, timelines, and feedback mechanisms. This task is typically performed by the HR department or a designated supervisor.

14. Establishing relationships with key stakeholders: The securities clerk should be encouraged to establish relationships with key stakeholders within the company, such as traders, portfolio managers, and compliance officers, to foster collaboration and effective communication. This task can be facilitated by the supervisor or a designated mentor.

15. Ongoing professional development opportunities: The securities clerk should be informed about ongoing professional development opportunities, such as industry conferences, training programs, and certifications, to enhance their knowledge and skills in the securities field. This task can be communicated by the HR department or a designated supervisor

Setting Up Your Employee Onboarding Process

From reading through the items in the example Securities Clerk checklist above, you’ll now have an idea of how you can apply best practices to getting your new Securities Clerk up to speed and working well in your Finance team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.