Stage Manager Onboarding Checklist

Stage Manager Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Stage Manager starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Entertainment onboarding experience or just need an onboarding checklist for your new Stage Manager, you’re in the right place. We’ve put together a sample Stage Manager onboarding checklist below and have created onboarding templates & resources to help.

Stage Manager Onboarding Checklist

1. Introduction to the company: The stage manager should be introduced to the company’s mission, values, and organizational structure. This task is typically performed by the human resources department or a designated company representative.

2. Familiarization with the venue: The stage manager needs to become familiar with the layout, facilities, and technical equipment of the venue where they will be working. This task is usually performed by the venue manager or technical director.

3. Meeting with production team: The stage manager should have a meeting with the production team, including the director, designers, and other key personnel, to discuss the production’s vision, schedule, and expectations. This task is typically organized by the production manager or director.

4. Reviewing production documents: The stage manager should review all relevant production documents, such as the script, cue sheets, ground plans, and technical specifications. This task can be performed independently by the stage manager or with the assistance of the production manager.

5. Familiarization with safety protocols: The stage manager needs to be familiar with the venue’s safety protocols, emergency procedures, and any specific regulations related to the entertainment industry. This task is usually performed by the venue’s safety officer or a designated safety representative.

6. Attending rehearsals: The stage manager should attend all rehearsals to observe the creative process, take notes, and coordinate with the director and performers. This task is performed by the stage manager in collaboration with the director.

7. Creating and maintaining the prompt book: The stage manager is responsible for creating and maintaining the prompt book, which includes all production cues, blocking notes, and technical details. This task is performed by the stage manager.

8. Coordinating technical rehearsals: The stage manager should coordinate and run technical rehearsals, ensuring that all technical elements, such as lighting, sound, and set changes, are executed smoothly. This task is performed by the stage manager in collaboration with the technical director and crew.

9. Conducting production meetings: The stage manager should conduct regular production meetings to update the team on progress, address any issues or concerns, and ensure everyone is on the same page. This task is performed by the stage manager.

10. Managing backstage operations: The stage manager is responsible for managing backstage operations during performances, including coordinating scene changes, cueing performers, and troubleshooting any technical issues. This task is performed by the stage manager in collaboration with the backstage crew.

11. Coordinating with front-of-house staff: The stage manager should coordinate with the front-of-house staff, such as ushers and box office personnel, to ensure a smooth audience experience. This task is performed by the stage manager in collaboration with the front-of-house manager.

12. Post-production evaluation: The stage manager should participate in post-production evaluations to provide feedback, identify areas for improvement, and contribute to the overall learning process. This task is performed by the stage manager in collaboration with the production team and management.

13. Ongoing professional development: The stage manager should engage in ongoing professional development activities, such as attending workshops, conferences, and networking events, to stay updated with industry trends and enhance their skills. This task is typically self-driven, but the company may provide resources or support.

14. Building relationships with key stakeholders: The stage manager should actively build relationships with key stakeholders, such as performers, crew members, and industry professionals, to foster a collaborative and supportive working environment. This task is performed by the stage manager through regular communication and engagement.

15. Adhering to company policies and procedures: The stage manager should familiarize themselves with the company’s policies and procedures, including those related to timekeeping, communication, and professional conduct. This task is typically performed through self-study and guidance from the human resources department

Setting Up Your Employee Onboarding Process

From reading through the items in the example Stage Manager checklist above, you’ll now have an idea of how you can apply best practices to getting your new Stage Manager up to speed and working well in your Entertainment team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.