Stagehand Onboarding Checklist

Stagehand Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Stagehand starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Entertainment onboarding experience or just need an onboarding checklist for your new Stagehand, you’re in the right place. We’ve put together a sample Stagehand onboarding checklist below and have created onboarding templates & resources to help.

Stagehand Onboarding Checklist

1. Orientation: The stagehand attends an orientation session where they are introduced to the company’s policies, procedures, and safety protocols. This task is typically performed by the human resources department or a designated onboarding specialist.

2. Introduction to the team: The stagehand is introduced to their immediate team members, including supervisors, fellow stagehands, and other relevant personnel. This task is usually performed by the stagehand’s supervisor or team leader.

3. Familiarization with the venue: The stagehand is given a tour of the venue where they will be working, including the various stages, backstage areas, storage rooms, and equipment. This task is typically performed by a senior stagehand or a designated venue manager.

4. Safety training: The stagehand undergoes comprehensive safety training, which includes instruction on proper lifting techniques, working at heights, handling hazardous materials, and emergency procedures. This task is usually performed by a safety officer or a designated safety trainer.

5. Equipment and tool training: The stagehand receives training on the specific equipment and tools they will be using, such as lighting fixtures, sound systems, rigging equipment, and power tools. This task is typically performed by experienced stagehands or technical specialists.

6. Understanding production schedules: The stagehand is provided with an overview of the production schedule, including load-in/load-out times, rehearsal schedules, show times, and any other relevant timelines. This task is usually performed by the production manager or stage manager.

7. Learning the stage layout: The stagehand is taught about the layout of the stage, including the different areas such as wings, fly systems, trap doors, and set pieces. They are also familiarized with the terminology used in stage directions. This task is typically performed by a stage manager or experienced stagehand.

8. Dress code and personal appearance guidelines: The stagehand is informed about the company’s dress code and personal appearance guidelines, which may include specific requirements for safety gear, uniforms, or appropriate attire for different events. This task is usually communicated by the human resources department or the stagehand’s supervisor.

9. Introduction to union rules and regulations: If the stagehand is part of a union, they are provided with information about the union’s rules, regulations, and benefits. This task is typically performed by a union representative or the human resources department.

10. Communication channels and reporting structure: The stagehand is informed about the communication channels within the company, including who to report to, how to request time off, and how to address any concerns or issues. This task is usually performed by the stagehand’s supervisor or a designated HR representative.

11. Introduction to company policies and procedures: The stagehand is given an overview of the company’s policies and procedures, including those related to attendance, timekeeping, breaks, and any other relevant guidelines. This task is typically performed by the human resources department or a designated onboarding specialist.

12. Introduction to company culture: The stagehand is introduced to the company’s culture, values, and mission. They are encouraged to embrace and contribute to the company’s overall vision. This task is usually performed by the human resources department or a designated company representative.

13. Introduction to benefits and perks: The stagehand is provided with information about the company’s benefits package, including health insurance, retirement plans, vacation policies, and any additional perks or employee discounts. This task is typically performed by the human resources department or a designated benefits coordinator.

14. Ongoing training and professional development opportunities: The stagehand is informed about any ongoing training programs or professional development opportunities available to them, such as workshops, seminars, or certifications. This task is typically performed by the human resources department or a designated training coordinator.

15. Introduction to company policies on harassment and discrimination: The stagehand is educated about the company’s policies on harassment and discrimination, including what constitutes unacceptable behavior and the reporting process for any incidents. This task is typically performed by the human resources department or a designated HR representative.

16. Introduction to emergency procedures: The stagehand is trained on the venue’s emergency procedures, including evacuation plans, fire safety protocols, and first aid procedures. This task is typically performed by a safety officer or a designated safety trainer.

17. Introduction to sustainability practices: The stagehand is informed about the company’s sustainability practices and encouraged to participate in initiatives aimed at reducing waste, conserving energy, and promoting environmental responsibility. This task is typically performed by a designated sustainability coordinator or a representative from the production team.

18. Introduction to payroll and administrative processes: The stagehand is provided with information on how to submit timesheets, track hours worked, and any other administrative processes related to payroll. This task is typically performed by the human resources department or a designated payroll administrator.

19. Introduction to company technology and software: The stagehand is trained on any specific technology or software systems used by the company, such as scheduling software, communication tools, or inventory management systems. This task is typically performed by a designated IT specialist or a supervisor familiar with the systems.

20. Performance evaluation and feedback process: The stagehand is informed about the company’s performance evaluation process, including how feedback is given, how goals are set, and how performance reviews are conducted. This task is typically performed by the human resources department or the stagehand’s supervisor

Setting Up Your Employee Onboarding Process

From reading through the items in the example Stagehand checklist above, you’ll now have an idea of how you can apply best practices to getting your new Stagehand up to speed and working well in your Entertainment team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.