Supply Teacher Onboarding Checklist

Supply Teacher Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Supply Teacher starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Education onboarding experience or just need an onboarding checklist for your new Supply Teacher, you’re in the right place. We’ve put together a sample Supply Teacher onboarding checklist below and have created onboarding templates & resources to help.

Supply Teacher Onboarding Checklist

1. Orientation: The HR department conducts an orientation session to familiarize the new supply teacher with the company’s policies, procedures, and culture. This session includes an introduction to key personnel, an overview of the school’s mission and values, and an explanation of the teacher’s role and responsibilities within the organization.

2. Classroom Setup: The school’s facilities team assists the supply teacher in setting up their classroom. This includes arranging desks, chairs, and other furniture, ensuring that necessary teaching materials and resources are available, and providing access to technology such as computers, projectors, and interactive whiteboards.

3. Curriculum Review: The curriculum coordinator or head of department provides the supply teacher with an overview of the school’s curriculum, including the specific subjects and grade levels they will be teaching. They discuss the learning objectives, teaching strategies, and assessment methods used in the school, ensuring that the teacher understands the expectations and standards.

4. Lesson Planning: The supply teacher collaborates with other teachers or the curriculum coordinator to plan lessons that align with the school’s curriculum. They discuss the scope and sequence of topics, share resources and materials, and receive guidance on effective teaching strategies and approaches.

5. Classroom Management Training: The school’s behavior management specialist or a senior teacher provides training on effective classroom management techniques. This includes strategies for maintaining discipline, fostering a positive learning environment, and addressing challenging student behaviors. The supply teacher learns about the school’s behavior policies and procedures and receives guidance on how to handle various situations that may arise in the classroom.

6. Technology Training: The school’s IT department or a designated technology specialist provides training on the use of technology tools and platforms used in the classroom. This includes familiarizing the supply teacher with the school’s learning management system, online resources, and any specific software or applications they will be using for instruction or assessment.

7. Student Information System Training: The school’s administrative staff provides training on the student information system used to record attendance, grades, and other student-related data. The supply teacher learns how to access and update student records, generate reports, and communicate with parents or guardians through the system.

8. School Policies and Procedures: The supply teacher receives a comprehensive overview of the school’s policies and procedures, including those related to child protection, health and safety, emergency protocols, and confidentiality. They are provided with written documentation and have the opportunity to ask questions to ensure a clear understanding.

9. Staff Collaboration: The supply teacher is introduced to the school’s teaching staff and encouraged to collaborate with colleagues. They attend department meetings, participate in professional development sessions, and engage in discussions to share ideas, resources, and best practices.

10. Mentorship Program: The school assigns a mentor, typically an experienced teacher, to support the supply teacher during their initial period. The mentor provides guidance, answers questions, and offers advice on teaching strategies, classroom management, and navigating the school’s systems and processes.

11. Observation and Feedback: The supply teacher is observed by a senior teacher or administrator who provides constructive feedback on their teaching practices. This feedback helps the supply teacher identify areas for improvement and refine their instructional techniques.

12. Professional Development Opportunities: The school provides access to professional development opportunities, such as workshops, conferences, and online courses, to enhance the supply teacher’s skills and knowledge. They are encouraged to participate in these opportunities to stay updated with the latest educational trends and practices.

13. Communication Channels: The supply teacher is informed about the various communication channels used within the school, such as email, messaging platforms, and staff meetings. They are provided with contact information for key personnel and encouraged to communicate regularly with colleagues, administrators, and parents to ensure effective collaboration and support.

14. Substitute Teacher Handbook: The school provides the supply teacher with a substitute teacher handbook that outlines important information, procedures, and resources specific to their role. This handbook serves as a reference guide and helps the supply teacher navigate their responsibilities and expectations.

15. Evaluation and Performance Review: The school establishes a process for evaluating the supply teacher’s performance and conducting periodic performance reviews. This may involve self-assessment, peer evaluation, and feedback from students, parents, and administrators. The purpose is to provide ongoing support, identify areas of growth, and recognize achievements.

Overall, these onboarding tasks aim to ensure that the supply teacher is equipped with the necessary knowledge, resources, and support to effectively carry out their role within the education industry

Setting Up Your Employee Onboarding Process

From reading through the items in the example Supply Teacher checklist above, you’ll now have an idea of how you can apply best practices to getting your new Supply Teacher up to speed and working well in your Education team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.