Surgical Oncologist Onboarding Checklist

Surgical Oncologist Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Surgical Oncologist starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Medical onboarding experience or just need an onboarding checklist for your new Surgical Oncologist, you’re in the right place. We’ve put together a sample Surgical Oncologist onboarding checklist below and have created onboarding templates & resources to help.

Surgical Oncologist Onboarding Checklist

1. Credentialing and licensing: The surgical oncologist must complete the necessary paperwork and provide documentation to obtain medical licenses and credentials required by the state and hospital. This task is typically performed by the hospital’s credentialing department or a designated staff member responsible for physician onboarding.

2. Orientation and hospital policies: The surgical oncologist should attend an orientation session to familiarize themselves with the hospital’s policies, procedures, and culture. This task is usually organized by the hospital’s human resources department or a designated orientation coordinator.

3. Introduction to the surgical team: The surgical oncologist should be introduced to the surgical team, including nurses, anesthesiologists, surgical technicians, and other healthcare professionals they will be working closely with. This introduction can be facilitated by the surgical department manager or the lead surgeon.

4. Familiarization with the hospital’s electronic medical record (EMR) system: The surgical oncologist needs to become proficient in using the hospital’s EMR system to access patient records, order tests, and document patient care. This training is typically provided by the hospital’s IT department or a designated EMR trainer.

5. Review of surgical protocols and guidelines: The surgical oncologist should review the hospital’s surgical protocols and guidelines specific to their specialty, ensuring they are up to date with the latest evidence-based practices. This task can be overseen by the surgical department manager or the hospital’s quality improvement team.

6. Introduction to the tumor board: The surgical oncologist should be introduced to the tumor board, a multidisciplinary team that discusses complex cancer cases and collaborates on treatment plans. This introduction can be facilitated by the hospital’s tumor board coordinator or the lead oncologist.

7. Review of hospital safety protocols: The surgical oncologist should undergo training on hospital safety protocols, including infection control measures, patient safety initiatives, and emergency response procedures. This training is typically conducted by the hospital’s safety officer or a designated safety trainer.

8. Introduction to research opportunities: The surgical oncologist should be informed about any ongoing research projects or clinical trials within the hospital or affiliated institutions. This introduction can be facilitated by the hospital’s research department or the lead researcher in the surgical oncology field.

9. Collaboration with other departments: The surgical oncologist should establish relationships with other departments, such as radiology, pathology, and medical oncology, to ensure seamless coordination of patient care. This collaboration can be facilitated by the hospital’s department heads or designated liaisons.

10. Review of billing and coding practices: The surgical oncologist should receive training on proper billing and coding practices to ensure accurate and compliant documentation of patient encounters. This training is typically provided by the hospital’s billing and coding department or a designated coding specialist.

11. Introduction to support services: The surgical oncologist should be introduced to support services available within the hospital, such as social work, palliative care, and nutrition services, to enhance patient care and support. This introduction can be facilitated by the hospital’s support services coordinator or department heads.

12. Continuing medical education (CME) requirements: The surgical oncologist should be informed about the hospital’s CME requirements and opportunities for professional development to maintain their medical license and stay updated with advancements in their field. This information can be provided by the hospital’s medical education department or a designated CME coordinator.

13. Introduction to hospital committees: The surgical oncologist should be introduced to hospital committees relevant to their specialty, such as the cancer committee or surgical quality improvement committee, to actively participate in quality initiatives and contribute to the hospital’s overall performance. This introduction can be facilitated by the hospital’s committee chairpersons or the surgical department manager.

14. Review of patient communication and consent processes: The surgical oncologist should review the hospital’s policies and procedures regarding patient communication, informed consent, and shared decision-making to ensure ethical and effective patient interactions. This review can be overseen by the hospital’s legal department or a designated patient communication specialist.

15. Introduction to telemedicine and virtual care: The surgical oncologist should receive training on telemedicine platforms and virtual care practices, especially in light of the increasing use of telehealth services. This training can be provided by the hospital’s telemedicine department or a designated telehealth coordinator.

16. Mentoring and peer support: The surgical oncologist should be assigned a mentor or have access to peer support networks within the hospital to facilitate their integration into the new work environment and provide guidance throughout their career. This assignment can be coordinated by the hospital’s mentoring program or a designated mentorship coordinator.

17. Review of hospital ethics and compliance policies: The surgical oncologist should familiarize themselves with the hospital’s ethics and compliance policies, including guidelines for conflicts of interest, research integrity, and patient privacy, to ensure adherence to ethical standards. This review can be overseen by the hospital’s ethics committee or a designated compliance officer.

18. Introduction to surgical equipment and technology: The surgical oncologist should receive training on the hospital’s surgical equipment, instruments, and technology used in their specialty, ensuring they are proficient in their use. This training can be provided by the hospital’s surgical services department or a designated equipment trainer.

19. Introduction to support staff: The surgical oncologist should be introduced to the administrative and support staff, such as scheduling coordinators, medical assistants, and billing personnel, who play a crucial role in facilitating smooth patient care. This introduction can be facilitated by the hospital’s administrative department or the surgical department manager.

20. Review of emergency response protocols: The surgical oncologist should undergo training on emergency response protocols specific to their role, ensuring they are prepared to handle any critical situations that may arise during surgical procedures. This training is typically conducted by the hospital’s emergency management team or a designated emergency response trainer

Setting Up Your Employee Onboarding Process

From reading through the items in the example Surgical Oncologist checklist above, you’ll now have an idea of how you can apply best practices to getting your new Surgical Oncologist up to speed and working well in your Medical team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.