Tobacco Buyer Onboarding Checklist

Tobacco Buyer Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Tobacco Buyer starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Procurement onboarding experience or just need an onboarding checklist for your new Tobacco Buyer, you’re in the right place. We’ve put together a sample Tobacco Buyer onboarding checklist below and have created onboarding templates & resources to help.

Tobacco Buyer Onboarding Checklist

1. Introduction to company policies and procedures: The new tobacco buyer should receive a comprehensive overview of the company’s policies and procedures related to procurement. This includes understanding the company’s code of conduct, ethical guidelines, and any specific policies related to tobacco procurement. The task is typically performed by the HR department or a designated trainer.

2. Familiarization with the tobacco industry: To excel as a tobacco buyer, it is crucial to have a deep understanding of the tobacco industry. This task involves providing the new employee with resources, such as industry reports, market trends, and competitor analysis, to help them gain a comprehensive understanding of the industry. The task is usually performed by the procurement manager or a senior member of the procurement team.

3. Introduction to key stakeholders: The new tobacco buyer should be introduced to key stakeholders within the company who play a crucial role in the procurement process. This includes meeting with the finance department, legal team, quality control team, and other relevant departments. The task is typically coordinated by the procurement manager or a designated team member.

4. Supplier relationship management training: Building and maintaining strong relationships with tobacco suppliers is essential for a successful tobacco buyer. This task involves providing training on effective supplier relationship management, including negotiation skills, contract management, and supplier performance evaluation. The task is usually performed by the procurement manager or a senior member of the procurement team.

5. Understanding regulatory compliance: The tobacco industry is subject to various regulations and compliance requirements. The new tobacco buyer should receive training on these regulations, including understanding the legal restrictions, health warnings, and packaging requirements for tobacco products. This task is typically performed by the legal department or a designated compliance officer.

6. Learning the company’s procurement software: Many companies utilize specialized procurement software to streamline the procurement process. The new tobacco buyer should receive training on how to use the company’s procurement software, including placing orders, tracking shipments, and generating reports. This task is usually performed by the IT department or a designated software trainer.

7. Shadowing experienced tobacco buyers: To gain practical knowledge and insights into the role, the new tobacco buyer should have the opportunity to shadow experienced buyers within the company. This task involves observing and learning from experienced buyers during their day-to-day activities, such as supplier meetings, negotiations, and contract reviews. The task is typically coordinated by the procurement manager or a designated mentor.

8. Understanding the company’s sustainability initiatives: Many companies have sustainability initiatives in place, and it is important for the new tobacco buyer to understand and align with these initiatives. This task involves learning about the company’s sustainability goals, initiatives, and any specific requirements related to sustainable sourcing of tobacco products. The task is usually performed by the sustainability department or a designated sustainability officer.

9. Budgeting and financial analysis training: As a tobacco buyer, it is essential to have a solid understanding of budgeting and financial analysis. This task involves providing training on budgeting processes, cost analysis, and financial forecasting to ensure the new buyer can effectively manage procurement budgets and make informed decisions. The task is typically performed by the finance department or a designated financial analyst.

10. Performance evaluation and goal setting: To ensure continuous improvement and growth, the new tobacco buyer should participate in performance evaluations and goal-setting sessions. This task involves setting performance goals, discussing strengths and areas for improvement, and creating a development plan. The task is typically performed by the procurement manager or a designated HR representative

Setting Up Your Employee Onboarding Process

From reading through the items in the example Tobacco Buyer checklist above, you’ll now have an idea of how you can apply best practices to getting your new Tobacco Buyer up to speed and working well in your Procurement team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.