Trade Union Secretary Onboarding Checklist

In this article, we’ll look at the best practices for onboarding your new Trade Union Secretary. We’ll look at the employee onboarding process/steps you can add to your own reusable Trade Union Secretary checklist.

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Trade Union Secretary Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Trade Union Secretary starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Administration onboarding experience or just need an onboarding checklist for your new Trade Union Secretary, you’re in the right place. We’ve put together a sample Trade Union Secretary onboarding checklist below and have created onboarding templates & resources to help.

Trade Union Secretary Onboarding Checklist

1. Introduction to the company: The new Trade Union Secretary should be provided with a comprehensive introduction to the company, including its history, mission, values, and organizational structure. This task is typically performed by the Human Resources department or a designated company representative.

2. Familiarization with policies and procedures: The Trade Union Secretary should be given a thorough overview of the company’s policies and procedures, including those related to employee rights, labor laws, and collective bargaining agreements. This task is typically performed by the Human Resources department or the legal team.

3. Introduction to key stakeholders: The new Trade Union Secretary should be introduced to key stakeholders within the company, such as senior management, department heads, and other union representatives. This task is typically performed by the Trade Union Secretary’s supervisor or a designated union representative.

4. Training on union-specific processes: The Trade Union Secretary should receive training on union-specific processes, such as membership enrollment, dues collection, grievance handling, and negotiation strategies. This task is typically performed by experienced union representatives or trainers.

5. Access to relevant systems and tools: The Trade Union Secretary should be provided with access to relevant systems and tools, such as membership databases, communication platforms, and document management systems. This task is typically performed by the IT department or a designated system administrator.

6. Review of current union activities: The Trade Union Secretary should be briefed on the current union activities, ongoing negotiations, and any pending grievances or disputes. This task is typically performed by the Trade Union Secretary’s supervisor or a designated union representative.

7. Introduction to external stakeholders: The Trade Union Secretary should be introduced to external stakeholders, such as other trade unions, labor organizations, government agencies, and industry associations. This task is typically performed by the Trade Union Secretary’s supervisor or a designated union representative.

8. Familiarization with reporting requirements: The Trade Union Secretary should be familiarized with the reporting requirements, both internal and external, related to union activities, financials, and membership statistics. This task is typically performed by the Trade Union Secretary’s supervisor or a designated union representative.

9. Review of relevant legislation: The Trade Union Secretary should be provided with a review of relevant legislation, labor laws, and regulations that impact the trade union’s activities. This task is typically performed by the legal team or a designated union representative.

10. Introduction to communication channels: The Trade Union Secretary should be introduced to the various communication channels used within the company and the union, such as email, intranet, newsletters, and social media platforms. This task is typically performed by the Trade Union Secretary’s supervisor or a designated union representative.

11. Attendance at union meetings: The Trade Union Secretary should be encouraged to attend union meetings to gain a better understanding of the union’s operations, member concerns, and ongoing initiatives. This task is typically performed by the Trade Union Secretary themselves.

12. Shadowing experienced Trade Union Secretaries: The new Trade Union Secretary should have the opportunity to shadow experienced Trade Union Secretaries to learn about their day-to-day responsibilities, best practices, and strategies for effective union representation. This task is typically arranged by the Trade Union Secretary’s supervisor or a designated union representative.

13. Review of past collective bargaining agreements: The Trade Union Secretary should review past collective bargaining agreements to understand the terms, conditions, and provisions negotiated between the union and the company. This task is typically performed by the Trade Union Secretary themselves, with guidance from experienced union representatives.

14. Introduction to employee benefits and entitlements: The Trade Union Secretary should be provided with information on employee benefits, entitlements, and any specific provisions negotiated by the union. This task is typically performed by the Human Resources department or a designated benefits administrator.

15. Ongoing professional development opportunities: The Trade Union Secretary should be informed about ongoing professional development opportunities, such as workshops, conferences, and training programs, to enhance their knowledge and skills in union representation. This task is typically performed by the Trade Union Secretary’s supervisor or a designated union representative

Setting Up Your Employee Onboarding Process

From reading through the items in the example Trade Union Secretary checklist above, you’ll now have an idea of how you can apply best practices to getting your new Trade Union Secretary up to speed and working well in your Administration team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.