Tribal Council Member Onboarding Checklist

In this article, we’ll look at the best practices for onboarding your new Tribal Council Member. We’ll look at the employee onboarding process/steps you can add to your own reusable Tribal Council Member checklist.

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Tribal Council Member Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Tribal Council Member starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Government onboarding experience or just need an onboarding checklist for your new Tribal Council Member, you’re in the right place. We’ve put together a sample Tribal Council Member onboarding checklist below and have created onboarding templates & resources to help.

Tribal Council Member Onboarding Checklist

1. Introduction to the Tribal Council: The new Tribal Council Member should be provided with a comprehensive introduction to the council, its structure, and its role within the tribal government. This task is typically performed by the Tribal Council Chair or a designated council member.

2. Familiarization with Tribal Laws and Policies: It is crucial for the new council member to understand the tribal laws, policies, and procedures that govern the tribe’s operations. This task involves providing the council member with relevant documents, such as the tribal constitution, bylaws, and any other governing policies. The Tribal Council Secretary or a designated staff member typically performs this task.

3. Orientation to Tribal Government Departments: The new council member should be introduced to the various departments within the tribal government, such as finance, education, health, and social services. This task involves arranging meetings with department heads or designated representatives who can provide an overview of their department’s functions and responsibilities.

4. Introduction to Tribal Programs and Services: The council member should be familiarized with the various programs and services offered by the tribe, such as housing assistance, cultural preservation initiatives, economic development projects, and healthcare services. This task is typically performed by the Tribal Council Vice-Chair or a designated staff member.

5. Review of Current and Past Council Meeting Minutes: The new council member should be provided with access to past and current council meeting minutes to gain an understanding of ongoing and previous discussions, decisions, and initiatives. The Tribal Council Secretary is responsible for sharing these documents and providing any necessary explanations.

6. Introduction to Tribal Council Committees: The council member should be introduced to the different committees established by the Tribal Council, such as finance, land and natural resources, or education committees. This task involves arranging meetings with committee chairs or designated members who can explain the committee’s purpose, ongoing projects, and potential areas for the new council member’s involvement.

7. Review of Tribal Budget and Financial Reports: Understanding the tribe’s financial situation is crucial for effective decision-making. The new council member should be provided with the tribal budget and financial reports, including revenue sources, expenditures, and any ongoing financial challenges. The Tribal Council Treasurer or designated finance staff typically performs this task.

8. Introduction to Tribal Government Staff: The council member should be introduced to the various staff members working within the tribal government, including administrative personnel, department heads, and support staff. This task involves arranging meetings or informal introductions with key staff members to foster relationships and facilitate collaboration.

9. Orientation to Tribal Council Meeting Procedures: The new council member should be familiarized with the procedures and protocols followed during council meetings, including how to propose motions, participate in discussions, and vote on resolutions. The Tribal Council Chair or designated council member typically provides this orientation.

10. Review of Tribal Council Code of Conduct and Ethics: The council member should be provided with the Tribal Council’s code of conduct and ethics guidelines to ensure they understand the expectations and responsibilities associated with their role. The Tribal Council Chair or designated council member typically performs this task.

11. Introduction to Tribal Community and Stakeholders: The new council member should be introduced to key community members, stakeholders, and other tribal leaders to establish relationships and gain a deeper understanding of the community’s needs and aspirations. This task may involve attending community events, meetings, or gatherings and is typically facilitated by the Tribal Council Chair or designated council member.

12. Orientation to Tribal Council Decision-Making Processes: The council member should be familiarized with the decision-making processes followed by the Tribal Council, including how proposals are discussed, evaluated, and voted upon. The Tribal Council Chair or designated council member typically provides this orientation.

13. Review of Tribal Council Strategic Plan: The new council member should be provided with the tribe’s strategic plan, outlining its long-term goals, objectives, and priorities. This task involves reviewing the plan and discussing its implementation with the Tribal Council Chair or designated council member.

14. Introduction to Tribal Council Meeting Schedule: The council member should be provided with the schedule of upcoming council meetings, including regular sessions, committee meetings, and special sessions. The Tribal Council Secretary or designated staff member typically performs this task.

15. Orientation to Tribal Council Communication Channels: The new council member should be familiarized with the various communication channels used by the Tribal Council, such as email, internal messaging systems, or online platforms. This task involves providing access to these channels and explaining their purpose and usage. The Tribal Council Secretary or designated staff member typically performs this task

Setting Up Your Employee Onboarding Process

From reading through the items in the example Tribal Council Member checklist above, you’ll now have an idea of how you can apply best practices to getting your new Tribal Council Member up to speed and working well in your Government team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.

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