Veterinarian Onboarding Checklist

In this article, we’ll look at the best practices for onboarding your new Veterinarian. We’ll look at the employee onboarding process/steps you can add to your own reusable Veterinarian checklist.

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Veterinarian Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Veterinarian starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Healthcare onboarding experience or just need an onboarding checklist for your new Veterinarian, you’re in the right place. We’ve put together a sample Veterinarian onboarding checklist below and have created onboarding templates & resources to help.

Veterinarian Onboarding Checklist

1. Orientation: The new veterinarian attends an orientation session to familiarize themselves with the company’s mission, values, policies, and procedures. This task is typically performed by the HR department or a designated orientation coordinator.

2. Introduction to the Team: The new veterinarian is introduced to their colleagues, including other veterinarians, veterinary technicians, and support staff. This helps foster relationships and promotes collaboration within the team. The task is usually performed by the practice manager or a senior veterinarian.

3. Facility Tour: The new veterinarian is given a comprehensive tour of the veterinary clinic or hospital, including all the departments, treatment areas, surgical suites, laboratory, pharmacy, and other relevant areas. This task is typically performed by the practice manager or a designated staff member.

4. Review of Medical Equipment and Technology: The new veterinarian is provided with an overview of the medical equipment and technology used in the clinic, such as radiography machines, ultrasound devices, anesthesia equipment, and laboratory instruments. This task is usually performed by a senior veterinarian or a designated staff member.

5. Review of Medical Records System: The new veterinarian is trained on the clinic’s medical records system, including how to access and update patient records, input diagnoses and treatment plans, and generate invoices. This task is typically performed by the practice manager or a designated staff member.

6. Review of Standard Operating Procedures: The new veterinarian is provided with a detailed review of the clinic’s standard operating procedures (SOPs) for various medical procedures, such as vaccinations, surgeries, dental cleanings, and emergency protocols. This task is usually performed by a senior veterinarian or a designated staff member.

7. Introduction to Client Communication: The new veterinarian is trained on effective client communication techniques, including how to explain medical conditions, treatment options, and preventive care recommendations to pet owners. This task is typically performed by a senior veterinarian or a designated staff member.

8. Review of Safety Protocols: The new veterinarian is educated on the clinic’s safety protocols, including proper handling of hazardous materials, infection control measures, and emergency response procedures. This task is usually performed by the practice manager or a designated staff member.

9. Continuing Education Opportunities: The new veterinarian is informed about the company’s commitment to continuing education and provided with information on available training programs, conferences, and workshops to enhance their professional development. This task is typically performed by the practice manager or a designated staff member.

10. Introduction to Practice Management Software: The new veterinarian is trained on the clinic’s practice management software, which includes scheduling appointments, managing inventory, and generating reports. This task is usually performed by the practice manager or a designated staff member.

11. Shadowing and Mentoring: The new veterinarian is paired with a senior veterinarian or experienced colleague who serves as a mentor, guiding them through their initial cases, providing feedback, and offering support. This task is typically coordinated by the practice manager or a designated mentorship coordinator.

12. Introduction to Referral Network: The new veterinarian is introduced to the clinic’s referral network, including specialists, diagnostic laboratories, and other external resources that may be utilized for complex cases. This task is typically performed by the practice manager or a designated staff member.

13. Review of Practice Policies and Ethics: The new veterinarian is provided with a comprehensive review of the clinic’s policies and ethical guidelines, including client confidentiality, professional conduct, and adherence to veterinary regulations. This task is usually performed by the practice manager or a designated staff member.

14. Performance Expectations and Goal Setting: The new veterinarian meets with their supervisor or the practice manager to discuss performance expectations, set goals, and establish a plan for professional growth within the company. This task is typically performed by the practice manager or a designated supervisor.

15. Introduction to Administrative Tasks: The new veterinarian is trained on administrative tasks they may be responsible for, such as completing medical reports, documenting controlled substance usage, and managing billing and insurance claims. This task is usually performed by the practice manager or a designated staff member.

16. Introduction to Emergency Protocols: The new veterinarian is educated on the clinic’s emergency protocols, including how to handle critical cases, triage patients, and coordinate with emergency services if needed. This task is typically performed by a senior veterinarian or a designated staff member.

17. Introduction to Practice Culture: The new veterinarian is introduced to the clinic’s culture, values, and team dynamics, helping them understand the overall work environment and fostering a sense of belonging. This task is typically performed by the practice manager or a designated staff member.

18. Review of Professional Associations and Memberships: The new veterinarian is provided with information on relevant professional associations and memberships that they may consider joining to stay connected with the veterinary community and access additional resources. This task is typically performed by the practice manager or a designated staff member.

19. Introduction to Client Service Standards: The new veterinarian is trained on the clinic’s client service standards, including how to handle client complaints, provide exceptional customer service, and maintain a positive client experience. This task is usually performed by the practice manager or a designated staff member.

20. Performance Evaluation and Feedback: The new veterinarian undergoes periodic performance evaluations and receives constructive feedback from their supervisor or the practice manager to ensure continuous improvement and professional development. This task is typically performed by the practice manager or a designated supervisor

Setting Up Your Employee Onboarding Process

From reading through the items in the example Veterinarian checklist above, you’ll now have an idea of how you can apply best practices to getting your new Veterinarian up to speed and working well in your Healthcare team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.

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