Writer Of Technical Texts Onboarding Checklist

Writer Of Technical Texts Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Writer Of Technical Texts starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Writing onboarding experience or just need an onboarding checklist for your new Writer Of Technical Texts, you’re in the right place. We’ve put together a sample Writer Of Technical Texts onboarding checklist below and have created onboarding templates & resources to help.

Writer Of Technical Texts Onboarding Checklist

1. Introduction to company culture and values: The writer of technical texts should be introduced to the company’s culture and values to understand the organization’s mission, vision, and core principles. This task is typically performed by the HR department or a designated company representative who can provide an overview of the company’s culture and values.

2. Familiarization with company policies and procedures: The writer should be provided with a comprehensive overview of the company’s policies and procedures, including guidelines for writing technical texts, formatting standards, and any specific requirements. This task is usually performed by the writing team lead or a senior writer who can explain the company’s writing guidelines.

3. Introduction to writing tools and software: The writer should be familiarized with the various writing tools and software used within the company. This may include word processing software, content management systems, project management tools, and any other tools specific to the technical writing field. The task of introducing these tools is typically performed by the IT department or a designated technical writing team member.

4. Review of existing technical documentation: The writer should review existing technical documentation produced by the company to gain an understanding of the writing style, tone, and content. This task can be performed independently by the writer, but it is helpful to have a designated technical writing team member available for guidance and clarification.

5. Introduction to subject matter experts (SMEs): The writer should be introduced to subject matter experts within the company who can provide insights and expertise on the technical topics they will be writing about. This task is typically performed by the writing team lead or a designated technical writing team member who can facilitate introductions and establish communication channels between the writer and SMEs.

6. Training on company products or services: The writer should receive training on the company’s products or services to gain a comprehensive understanding of what they will be writing about. This training can be conducted by the product or service team, with the writer attending product demos, workshops, or training sessions.

7. Shadowing experienced technical writers: The writer should have the opportunity to shadow experienced technical writers within the company to observe their writing process, learn best practices, and gain insights into the company’s specific writing requirements. This task is typically arranged by the writing team lead or a designated mentor within the technical writing team.

8. Introduction to project management processes: The writer should be introduced to the company’s project management processes, including how projects are assigned, deadlines, and communication channels. This task is typically performed by the project management team or the writing team lead.

9. Collaboration with other departments: The writer should be encouraged to collaborate with other departments, such as engineering, design, or marketing, to gather information and ensure accuracy in their technical texts. This collaboration can be facilitated by the writing team lead or a designated liaison between the technical writing team and other departments.

10. Performance feedback and evaluation: The writer should receive regular performance feedback and evaluations to identify areas of improvement and ensure their work aligns with the company’s expectations. This task is typically performed by the writing team lead or a designated supervisor who can provide constructive feedback and guidance.

11. Ongoing professional development opportunities: The writer should be provided with ongoing professional development opportunities, such as attending workshops, conferences, or webinars related to technical writing. This task can be facilitated by the HR department or the writing team lead, who can identify relevant training opportunities.

12. Integration into the writing team: The writer should be integrated into the writing team, including attending team meetings, participating in brainstorming sessions, and collaborating on projects. This integration is typically facilitated by the writing team lead or a designated team member who can ensure the writer feels welcomed and supported within the team.

13. Introduction to company communication channels: The writer should be introduced to the company’s communication channels, such as email, instant messaging platforms, or project management tools, to ensure effective communication with team members and other departments. This task is typically performed by the IT department or the writing team lead.

14. Access to necessary resources: The writer should be provided with access to necessary resources, such as style guides, templates, reference materials, and any other tools that can aid in their technical writing tasks. This task is typically performed by the writing team lead or the technical writing team’s designated resource manager.

15. Introduction to company stakeholders: The writer should be introduced to key company stakeholders, such as executives, managers, or clients, who may have a vested interest in the technical texts they produce. This introduction can be facilitated by the writing team lead or a designated representative who can arrange meetings or introductions.

16. Review of company branding and voice: The writer should receive a review of the company’s branding guidelines and voice to ensure consistency in their technical texts. This task is typically performed by the marketing or branding team, who can provide guidance on maintaining the company’s brand identity in written materials.

17. Introduction to quality assurance processes: The writer should be introduced to the company’s quality assurance processes, including proofreading, editing, and reviewing procedures, to ensure the accuracy and quality of their technical texts. This task is typically performed by the writing team lead or a designated quality assurance team member.

18. Introduction to company-wide initiatives: The writer should be introduced to any company-wide initiatives or projects that may impact their technical writing tasks. This introduction can be facilitated by the writing team lead or a designated representative who can provide updates and information on these initiatives.

19. Introduction to legal and compliance requirements: The writer should be introduced to any legal and compliance requirements that may impact their technical writing tasks, such as copyright laws, data protection regulations, or industry-specific regulations. This introduction is typically performed by the legal or compliance team, who can provide guidance and resources on adhering to these requirements.

20. Regular check-ins and support: The writer should receive regular check-ins and support from the writing team lead or a designated mentor to address any questions, concerns, or challenges they may encounter during their onboarding process. These check-ins can help ensure a smooth transition into the new company and occupation

Setting Up Your Employee Onboarding Process

From reading through the items in the example Writer Of Technical Texts checklist above, you’ll now have an idea of how you can apply best practices to getting your new Writer Of Technical Texts up to speed and working well in your Writing team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.