College Chaplain Onboarding Checklist

College Chaplain Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new College Chaplain starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Religion onboarding experience or just need an onboarding checklist for your new College Chaplain, you’re in the right place. We’ve put together a sample College Chaplain onboarding checklist below and have created onboarding templates & resources to help.

College Chaplain Onboarding Checklist

1. Orientation: The college chaplain should undergo an orientation session to familiarize themselves with the organization’s mission, values, and culture. This task is typically performed by the human resources department or a designated staff member responsible for onboarding new employees.

2. Introduction to Staff: The chaplain should be introduced to the staff members they will be working closely with, including other chaplains, administrative personnel, and support staff. This task is usually performed by the supervisor or a designated staff member.

3. Campus Tour: A comprehensive tour of the campus should be provided to the chaplain, highlighting important locations such as the chapel, counseling center, student residences, and other relevant facilities. This task is typically performed by a designated staff member or a member of the chaplaincy team.

4. Review of Policies and Procedures: The chaplain should receive a thorough review of the organization’s policies and procedures, including those related to confidentiality, religious practices, crisis intervention, and reporting protocols. This task is usually performed by the supervisor or a designated staff member.

5. Introduction to Students: The chaplain should be introduced to the student body through various means, such as attending orientation events, leading campus tours, or participating in welcome activities. This task may be performed by the chaplain themselves or with the assistance of the student affairs department.

6. Familiarization with Religious Services: The chaplain should be provided with information about the religious services offered on campus, including worship schedules, prayer groups, and religious organizations. This task is typically performed by the chaplaincy team or a designated staff member.

7. Training on Pastoral Care: The chaplain should receive training on providing pastoral care to students, faculty, and staff, including active listening skills, crisis intervention techniques, and ethical considerations. This task is usually performed by the chaplaincy team or a designated staff member.

8. Introduction to Counseling Services: The chaplain should be introduced to the counseling services available on campus, including the counseling center and mental health resources. This task is typically performed by the chaplaincy team or a designated staff member.

9. Review of Campus Resources: The chaplain should be provided with information about various campus resources, such as academic support services, health services, and student organizations, to better assist students in their holistic development. This task is usually performed by the chaplaincy team or a designated staff member.

10. Collaboration with Campus Ministries: The chaplain should establish connections and collaborate with other campus ministries, religious organizations, and interfaith groups to foster a supportive and inclusive spiritual environment. This task is typically performed by the chaplain themselves, in coordination with the chaplaincy team or a designated staff member.

11. Introduction to Faculty and Academic Departments: The chaplain should be introduced to faculty members and academic departments to foster relationships and explore opportunities for collaboration in areas such as religious studies, ethics, or interdisciplinary initiatives. This task may be performed by the chaplain themselves or with the assistance of the academic affairs department.

12. Review of Budget and Financial Procedures: The chaplain should receive an overview of the budget and financial procedures relevant to their role, including expense reporting, fundraising guidelines, and resource allocation. This task is typically performed by the finance department or a designated staff member.

13. Participation in Staff Meetings: The chaplain should be invited to attend regular staff meetings to stay informed about campus updates, share insights, and contribute to the overall organizational goals. This task is typically performed by the supervisor or a designated staff member responsible for scheduling staff meetings.

14. Ongoing Professional Development: The chaplain should be encouraged to engage in ongoing professional development opportunities, such as attending conferences, workshops, or webinars, to enhance their skills and stay updated with current trends in chaplaincy. This task is typically supported by the chaplaincy team or a designated staff member responsible for professional development.

15. Evaluation and Feedback: Regular evaluations and feedback sessions should be conducted to assess the chaplain’s performance, address any concerns, and provide opportunities for growth and improvement. This task is typically performed by the supervisor or a designated staff member responsible for performance evaluations

Setting Up Your Employee Onboarding Process

From reading through the items in the example College Chaplain checklist above, you’ll now have an idea of how you can apply best practices to getting your new College Chaplain up to speed and working well in your Religion team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.