Technical Instructor Onboarding Checklist

Technical Instructor Onboarding Process

Are you looking for help setting up a staff orientation process so that when your new Technical Instructor starts their role, they can learn about their responsibilities and your company as quickly as possible? Whether you’re keen to use buddy onboarding, want to automate your Education onboarding experience or just need an onboarding checklist for your new Technical Instructor, you’re in the right place. We’ve put together a sample Technical Instructor onboarding checklist below and have created onboarding templates & resources to help.

Technical Instructor Onboarding Checklist

1. Introduction to the company: The new technical instructor should be provided with a comprehensive introduction to the company, including its history, mission, values, and organizational structure. This task is typically performed by the HR department or a designated company representative.

2. Familiarization with company policies and procedures: The technical instructor should be given a thorough overview of the company’s policies and procedures, such as code of conduct, attendance, leave, and safety protocols. This task is usually performed by the HR department or a designated trainer.

3. Introduction to the education department: The new technical instructor should be introduced to the education department, including meeting key personnel such as the head of the department, curriculum developers, and other instructors. This task is typically performed by the head of the education department or a designated representative.

4. Review of curriculum and teaching materials: The technical instructor should be provided with the curriculum and teaching materials for the courses they will be teaching. They should have the opportunity to review and familiarize themselves with the content, teaching methodologies, and any specific requirements. This task is usually performed by the curriculum development team or the head of the education department.

5. Training on the learning management system (LMS): If the company utilizes an LMS for course delivery and management, the technical instructor should receive training on how to use the system effectively. This may include creating and managing courses, uploading content, tracking student progress, and generating reports. This task is typically performed by the IT department or a designated LMS administrator.

6. Classroom setup and equipment orientation: The technical instructor should be shown the classrooms or training facilities where they will be teaching, including the layout, available equipment, and any specific requirements. They should also receive training on how to set up and operate any specialized equipment or technology. This task is usually performed by the facilities or operations department.

7. Introduction to student support services: The new technical instructor should be introduced to the student support services available within the company, such as academic advising, tutoring, and counseling. They should understand how to refer students to these services when needed. This task is typically performed by the student support services department or a designated representative.

8. Shadowing experienced instructors: To gain practical insights and learn best practices, the new technical instructor should have the opportunity to shadow experienced instructors during their classes. This allows them to observe teaching techniques, classroom management strategies, and student engagement methods. This task is usually coordinated by the head of the education department or a designated mentor.

9. Training on assessment and grading procedures: The technical instructor should receive training on the company’s assessment and grading procedures, including how to design and administer assessments, evaluate student performance, and provide constructive feedback. This task is typically performed by the head of the education department or a designated trainer.

10. Introduction to administrative tasks: The new technical instructor should be familiarized with administrative tasks they may be responsible for, such as maintaining attendance records, submitting grades, and completing necessary paperwork. They should understand the processes and systems in place for these tasks. This task is typically performed by the administrative department or a designated administrator.

11. Professional development opportunities: The technical instructor should be informed about the professional development opportunities available within the company, such as workshops, conferences, and training programs. They should be encouraged to continuously enhance their skills and knowledge in their field. This task is typically performed by the head of the education department or the HR department.

12. Introduction to company culture and values: The new technical instructor should be immersed in the company’s culture and values, understanding the expectations, work ethics, and collaborative environment. This may include attending team-building activities, social events, or orientation sessions. This task is typically performed by the HR department or a designated representative.

13. Mentoring and ongoing support: The new technical instructor should be assigned a mentor or a designated colleague who can provide ongoing support, answer questions, and offer guidance throughout their initial period with the company. This task is typically coordinated by the head of the education department or the HR department.

14. Introduction to technology tools and resources: The technical instructor should be introduced to the technology tools and resources available to support their teaching, such as multimedia equipment, software applications, online resources, and learning platforms. They should receive training on how to effectively utilize these tools. This task is typically performed by the IT department or a designated technology trainer.

15. Review of company policies on diversity and inclusion: The new technical instructor should be made aware of the company’s policies and commitment to diversity and inclusion. They should understand the importance of creating an inclusive and respectful learning environment for all students. This task is typically performed by the HR department or a designated representative.

16. Introduction to emergency procedures: The technical instructor should be trained on the company’s emergency procedures, including evacuation plans, first aid protocols, and reporting incidents. They should know how to respond to emergencies and ensure the safety of themselves and their students. This task is typically performed by the facilities or operations department, in coordination with the HR department.

17. Introduction to student evaluation and feedback processes: The new technical instructor should be familiarized with the company’s student evaluation and feedback processes, including how to collect and analyze student feedback, and how to use it to improve their teaching practices. This task is typically performed by the head of the education department or a designated trainer.

18. Introduction to company resources and support: The technical instructor should be provided with information about the various resources and support available within the company, such as libraries, research databases, professional networks, and teaching resources. They should know how to access and utilize these resources effectively. This task is typically performed by the head of the education department or a designated representative.

19. Introduction to company communication channels: The new technical instructor should be informed about the company’s communication channels, such as email, intranet, and messaging platforms. They should understand how to use these channels to communicate with colleagues, students, and other stakeholders. This task is typically performed by the IT department or a designated trainer.

20. Performance evaluation and goal setting: The technical instructor should be informed about the company’s performance evaluation process and how goals are set and reviewed. They should understand the criteria used to assess their performance and the expectations for professional growth. This task is typically performed by the HR department or the head of the education department

Setting Up Your Employee Onboarding Process

From reading through the items in the example Technical Instructor checklist above, you’ll now have an idea of how you can apply best practices to getting your new Technical Instructor up to speed and working well in your Education team. Scroll up to see the link to our onboarding templates & resources or get in touch to discuss getting help setting up your systems and processes in this area.